Administrative Secretary

Job description and responsibilities:

Provide administrative support to the office manager, project manager, general contractor, and other construction management staff.

Answer incoming phone calls and respond to emails in a professional way.

Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs.

Prepare forms such as change orders, purchase orders, service agreements, and subcontracts.

Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested.

Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team.