ID / Badge Coordinator

Staff Analyst Trainee

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE STAFF ANALYST TRAINEE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY. Division / Program Summary : The Compliance Unit under the Bureau of Human Resources within the Division of Administration is responsible for processing and conducting background investigations on new hires and current employees, issuing, renewing and replacing lost / stolen IDs, conducting exit consults, tracking over 3500 professional licenses, tracking employment authorization, making referrals for medical clearance for city and non-city personnel, referring employees to the Department of Investigations, processing name and address change, tracking residency compliance, conducting City, State and Federal clearances on all new hires, conducting Medicaid billing clearance, tracking and investigating nepotism, liaising with DCAS to assist with civil service examinations, re-credentialing medical staff in alignment with the State and Federal regulations as it pertains to medical billing and article 28 / 36. Position Summary : The Staff Analyst Trainee will serve as the Agency's Compliance Specialist. Job Duties and Responsibilities : - Reviewing all resignation and retirement actions in PATS and communicate with exiting employee on the next steps. - Utilizing PMS, PRISE and NYCAPS to process exit information accurately. - Preparing quantitative analysis and written reports on employee departures (Exits). - Researching and providing guidance on employee leave balances during the exit process. - Ensuring timely collection of assigned agency ID / Badges. - Issuing, renewing, replacing lost or damage employee ID / Badges. - Granting / removing Gotham access using the S2 system for new or departing employees. - Tracking and maintaining inventory on ID supplies and badges. - Processing all employee personnel action including reassignments, Civil Service Appointments, title changes and promotions for current employees. - Making recommendations on appropriate action to be taken following investigations / processing for employee personnel actions. - Scheduling medical appointments as required for employee personnel actions. - Conducting follow-up on missing documentation during employee processing. - Verifying claimed work experience. - Examining records and documents provided by employee for authenticity. - Handling inquiries and information of confidential nature. - Maintaining and updating various tracking databases and office records. - Communicating with the hiring programs when issues arise pertaining to their employees. Why you should work for us : - Benefits : City employees are entitled to unmatched benefits such as : o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. o additional health, fitness, and financial benefits may be available based on the position's associated union / benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers. - Work From Home Policy : Depending on your position, you may be able to work up to two days during the week from home. - Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work. Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV / AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise. Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers! Commitment to Equity : The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

Minimum Qualifications : A baccalaureate degree from an accredited college.

55a Program : This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness : As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https : / / studentaid.gov / pslf / .

Residency Requirement : New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.