Staff Accountant

Job Type

Full-time

Description

Department : Finance

Reports To : Controller

Employment Type : Exempt

Salary Range : $63,000 - $70,000 per year, depending on experience

Location : Boston, MA hybrid (remote 1 day per week; onsite required 4 days per week)

Schedule : Monday - Friday, 9 : 00 a.m. - 5 : 00 p.m.

Local candidates strongly preferred. No agencies, please.

Please submit a cover letter with your application.

Isabella Stewart Gardner Museum Core Values

Isabella Stewart Gardner believed that art had the power to change lives and she built a beautiful, personal, and immersive Museum setting to do so. Today the Isabella Stewart Gardner Museum (ISGM) is a living embodiment of her bold vision; it's a dynamic place where ideas and creativity in all its forms inspire visitors. Through exhibitions, music, programs, and performances we strive to tell new stories and challenge assumptions by engaging diverse voices and community members.

The Isabella Stewart Gardner Museum seeks to connect past with present, develop and sustain mutually beneficial partnerships with our local communities and artists, expand and diversify our audiences, and generate opportunities for creativity. We are firmly committed to creating both an inclusive work culture and a welcoming visitor experience. Our five-year strategic plan outlines the Museum's core values, goals, and initiatives that serve as a renewal of Isabella's promise for the Museum to be a place for "the education and enjoyment of the public forever."

Position Summary

Finance resources at the Gardner support the Museum's mission and strategic goals by stewarding the Museum's financial resources and supporting our colleagues work with vendors and community partners. We are custodians of funds with a high duty to act with utmost integrity and professionalism and to report on the Museum's activities to its executive leaders and Board of Trustees.

Reporting to the Controller, the Staff Accountant position is an integral member of a four-person team. The Staff Accountant is responsible for facilitating all accounts payable recording, reporting and disbursements, paying particular attention to employee reimbursement requests, corporate credit card transactions, and disbursement scheduling. The Staff Accountant is also responsible for cash handling, balance sheet account reconciliations, and other accounting, payroll, financial support, and audit preparation as needed. As part of a small and stable team, growth will be most likely through building and broadening accounting proficiency and knowledge. The Controller is committed to adding responsibilities to the Staff Accountant as aptitude is demonstrated. The ideal candidate will be a proactive problem-solver with a command of technology, capable of automating routine tasks to increase efficiency and shift focus toward higher-value reconciliation and analysis.

Essential Functions and Primary Responsibilities

Accounts Payable

• Primary responsible staff for electronic Accounts Payable workflow, currently managed via BILL.com and Sage Intacct.
• Process the weekly payment batches (95% of vendors paid by ACH with small numbers of wire payments and checks).
• Create and maintain a consistent file of vendor information (new and existing) with appropriate tax documentation.
• Reconcile Accounts Payable aging quarterly for review by the Controller and annually for the auditors.
• Lead preparation of IRS Form 1099-NEC for all required vendors annually.
• Maintain records and assist with creating regular reports for the Museum's vendor demographic data initiative.
• Manage credit card activity and submissions via BILL.com and reconcile relevant GL accounts monthly.
• Serve as the Museum's subject matter expert for BILL.com; train and support new and existing staff as needed.

Cash Handling

General Accounting

Requirements

The ideal candidate is enthusiastic about details, is organized, and is an excellent communicator. Candidates should have :

Equal Opportunity Employer

The Museum is committed to affording equal opportunity to qualified individuals regardless of race, color, religion, age (40 or older), disability, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy, childbirth or related conditions, ancestry, or status as a veteran. Consistent with our core values and our founder's legacy, the Museum is dedicated to building a work community that fosters collaboration, excellence, belonging, and a diversity of perspectives and experience.

Request an Accommodation

Applicants with disabilities who are unable to access ISGM's online application system fully may contact us at hr@isgm.org for assistance with a reasonable accommodation.

Salary Description

$63,000 - $70,000 per year