Chicago Executive Assistant

Executive Assistant

The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission : We Care. We Collaborate. We Deliver. At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.

Where We Need You : We are seeking an Executive Assistant to join our Chicago office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 times per week.

What You Can Expect : As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution.

What You Will Do :

• Executive Support :
• Support executives and the other members of the management team in their workload by producing reports, presentations, and / or proposals
• Manage Executive Outlook details (Contacts, Calendar, Email responses)
• Take initiative to anticipate the needs of your executives on a daily basis
• Prepare and manage Time & Expense reports on behalf of executives
• Arrange travel for executives, including flights, hotels, and transportation
• Handle any printing / copying / faxing, binding, and mail
• Partner with local team to provide back-up support to executives
• Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication
• Work with Executive team business partners to schedule & manage client meetings
• Office Support & Communication :
• Office Space Welcome clients, recruits, and employees, while ensuring the office is neat and organized. Assist with security and crisis response
• Reporting and Correspondence Perform basic industry / company research to assist in the response process for Request for Proposals. Data entry to support client project accounting. Upload materials to intranet site. Initiate, draft, and edit / review / format documents
• Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications
• Event Execution :
• Schedule conference rooms and coordinate audio visual and / or catering needs
• Room arrangement for offsite meeting / events, as needed
• Manage Salesforce updates and reporting for executives
• Other Regional Items :
• Coordinate with other offices, as necessary, to provide additional support to the region
• Participate in ongoing training regarding technology upgrades and new systems applicable to the position

What Will Make You Successful :

Our Hybrid Workplace : Protiviti practices a hybrid work environment, meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements varies by team, and other business factors.

Protiviti is not registered to hire or employ personnel in the following states West Virginia, Alaska. Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job. $59,000.00 - $88,000.00 Our annual bonus plan provides eligible employees additional cash and / or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job. Eligible for an annual discretionary bonus Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short / long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year.

Protiviti is an Equal Opportunity Employer. M / F / Disability / Veteran As part of Protiviti's employment process, any offer of employment is contingent upon successful completion of a background check. Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance. In your email please include the following : The specific accommodation requested to complete the employment application. The location(s) (city, state) to which you would like to apply.