Administrative Assistant 3

Join Our Team!

The Materials Science and Technology Division is seeking a highly motivated, energetic, customer service focused, and experienced administrator to provide professional business and high-level administrative support for a wide variety of generalized office-related activities. You must be an excellent problem-solver, able to anticipate challenges and obstacles and tactfully resolve them while providing administrative support to group and division level management, first line managers, and staff members.

Administrative Assistant 3 ($48,500 - $75,000)

The Materials in Extreme Environments (MATEE) team within the Materials Science in Radiation and Dynamics Extremes (MST-8) group at Los Alamos National Laboratory (LANL) is seeking an experienced and highly motivated individual. The selected Administrative Assistant will be responsible for providing an advanced level of support to our team, work with minimal supervision, adapt to changing priorities and deadlines, and show initiative to provide support where needed. This is accomplished with close cooperation, regular communication, and a team approach between all office staff. They will showcase their problem-solving skills and ability to anticipate challenges and obstacles, while resolving professionally and with discretion.

The MATEE team focuses on the development and use of advanced computational mechanics models to predict the effects of extreme and complex environments on both mechanical response and microstructure evolution in materials. The environments considered include high stresses, temperatures, dynamics loading, radiation, etc. The MATEE team adopts both hierarchical and integrated multiscale modeling and characterization strategies for mechanical deformation problems in the Material Science and Technology division. Our team leads several medium to large scale research programs across LANL and the nation. Thus, we have created an opening for an Administrative Assistant to help with program and team management.

What You Need

Minimum Job Requirements :

• Experience managing incoming and outgoing correspondence, documents, packages, and signature items.
• Proven experience following guides and listed steps.
• Ability to work independently.
• Knowledge and experience with Google Docs, Microsoft Office Suite, and other office computer programs.
• Demonstrated ability to perform sound judgement, a high degree of initiative, and attention to detail.
• Experience arranging domestic and international travel and coordinating reimbursements.
• Experience managing calendars.
• Excellent customer service skills.
• Experience executing complex administrative and office-related functions and activities.

Education and Experience : Position requires a High School Diploma and 3 years related experience; or, an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications

Note to Applicants : For full consideration, please submit a comprehensive cover letter that addresses each key requirement of the position. This position requires full-time onsite support. Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Work Location : The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position Commitment : Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Where You Will Work : Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes : PPO or High Deductible medical insurance with the same large nationwide network, dental and vision insurance, free basic life and disability insurance, paid childbirth and parental leave, award-winning 401(k) (6% matching plus 3.5% annually), learning opportunities and tuition assistance, flexible schedules and time off (PTO and holidays), onsite gyms and wellness programs, and extensive relocation packages (outside a 50 mile radius).

Additional Details :