Administrative Assistant

Administrative Assistant

Santa Fe, NM, USA | Construction Materials Testing | Full Time

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination.

Key Responsibilities

• Administrative & Clerical Support
• Manage and coordinate schedules for assigned personnel
• Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions
• Review and edit outgoing materials for accuracy and clarity
• Create and maintain project and activity files
• Prepare project setup information and billing profiles
• Maintain records of engineer licensure, training, and certifications
• Draft PowerPoint presentations for client meetings
• Prepare agendas and meeting notes for staff and in-house meetings
• Maintain client information and assist with client communications
• Assist with billing, invoice review, and project expenditure tracking
• Maintain laboratory test logs and transfer data to accounting

Additional Responsibilities

Qualifications

Physical Requirements

About Thompson Engineering

Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M / F / D / V). Pre-employment drug screening and motor vehicle record checks are required.