Talent.com
Administrative Assistant - Engineering & Construction
Administrative Assistant - Engineering & ConstructionAtlantic Group • Wantagh, NY, United States
No longer accepting applications
Administrative Assistant - Engineering & Construction

Administrative Assistant - Engineering & Construction

Atlantic Group • Wantagh, NY, United States
16 days ago
Job type
  • Full-time
Job description

Atlantic Group is hiring a Project Administrative Assistant (Construction) in Nassau County, NY with our client, supporting large-scale infrastructure and building projects. You will manage submittals, RFIs, change orders, and DPW compliance while collaborating with project managers, subcontractors, and vendors to streamline approvals and reporting. This role is ideal for construction-focused administrative professionals looking to contribute to high-profile projects.

Responsibilities as the Project Administrative Assistant :

  • Document Control : Manage Submittal Exchange and SharePoint to track and organize submittals, RFIs, COs, logs, and drawings.
  • Vendor & Subcontractor Approvals : Process approvals by checking references, verifying paperwork, drafting DPW letters, and submitting documentation.
  • Meeting & Reporting Support : Prepare agendas, logs, minutes, and monthly executive reports, distributing materials to all stakeholders.
  • Payment & Change Orders : Assist with monthly payment applications and assemble change orders for review and approval.
  • Project Coordination : Provide administrative support to project managers and engineers to keep workflows efficient and on schedule.

Qualifications for the Project Administrative Assistant :

  • Education : Bachelor’s degree in Business Administration, Construction Management, or a related field preferred.
  • Experience : 4+ years in construction administration or project coordination, with DPW or large public works experience preferred.
  • Technical Skills : Proficient in Submittal Exchange, SharePoint, and Microsoft Office Suite, with experience in Procore, CMiC, or similar construction management software preferred.
  • Industry Knowledge : Strong understanding of construction documentation, approval workflows, and compliance requirements for public and private projects.
  • Skills & Attributes : Organized, detail-oriented, and communicative, skilled at managing deadlines, collaborating across teams, and handling sensitive information.
  • Application Notice : Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.

    Create a job alert for this search

    Administrative Assistant • Wantagh, NY, United States

    Related jobs
    Construction Project Manager

    Construction Project Manager

    Bernard Nickels & Associates • Queens, NY, United States
    Full-time
    Role : Assistant Project Manager.Location : Fort Totten Queens, NY (Onsite).Duration : 6 months (Oct 27, 2025 - Apr 30, 2026). This role is key to the construction and implementation of energy efficien...Show more
    Last updated: 7 days ago • Promoted
    Administrative Assistant-2

    Administrative Assistant-2

    TIAA • White Plains, NY, US
    Full-time
    Cw-Administrative Assistant Iii.This is a Non-Employee Contingent Worker Role providing services for TIAA's family of companies and will be employed by TIAA's preferred 3rd Party Supplier.As a Non-...Show more
    Last updated: 7 days ago • Promoted
    Assistant Project Manager - Public Construction

    Assistant Project Manager - Public Construction

    Michael Page • Fair Lawn, NJ, US
    Full-time
    Assistant Project Manager Public Construction.The Assistant Project Manager will : .Manage and develop assigned staff toward maximum job performance. Build and maintain rapport with architects, subcon...Show more
    Last updated: 30+ days ago • Promoted
    Executive Assistant (Englewood Cliffs)

    Executive Assistant (Englewood Cliffs)

    EPITEC • Englewood Cliffs, NJ, US
    Part-time
    Work Location : Englewood Cliffs, NJ, USA.Education and Years of Experience : .Executive Administrative experience required. Top 3 must-have skills / requirements.Bilingual in Korean - Education requirem...Show more
    Last updated: 11 hours ago • Promoted • New!
    Assistant Construction Inspector

    Assistant Construction Inspector

    USA Jobs • New York, NY, US
    Full-time
    Field Or Construction Inspector (Entry Level).The PMCM team seeks a Field or Construction Inspector (entry level) for NYCHA in NYC!. Completes daily inspection reports in the applicable format.Assis...Show more
    Last updated: 4 hours ago • Promoted • New!
    BOB - ADMINISTRATIVE ENGINEER

    BOB - ADMINISTRATIVE ENGINEER

    New York City Department of Transportation • New York, NY, United States
    Full-time
    CIVIL SERVICE TITLE : Administrative Engineer (NM).TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE CIVIL SERVICE LIST.IF YOU WISH TO BE ...Show more
    Last updated: 23 days ago • Promoted
    Executive Assistant and Project Manager

    Executive Assistant and Project Manager

    Columbia University • New York, NY, United States
    Full-time
    Job Type : Officer of Administration.Salary Range : $65,800 - $72,000.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departm...Show more
    Last updated: 29 days ago • Promoted
    Collections Administrative Assistant (Temporary)

    Collections Administrative Assistant (Temporary)

    Cooley LLP • New York, NY, United States
    Full-time
    Collections Administrative Assistant (Temporary).Cooley is seeking a temporary Collections Administrative Assistant to join the Accounting team. Under the direction of the Senior Collections Manager...Show more
    Last updated: 9 days ago • Promoted
    Construction Assistant Project Manager - Hauppauge, NY

    Construction Assistant Project Manager - Hauppauge, NY

    Michael Page • Hauppauge, NY, US
    Full-time
    Construction Assistant Project Manager.Our client is a well-established general contractor specializing in commercial interiors, delivering projects for corporate offices, retail, and professional ...Show more
    Last updated: 4 days ago • Promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    Emergent • New York, NY, US
    Full-time
    Executive Administrative Assistant.Location : New York or Miami preferred; other locations in the US EST time zone considered. Forests are crucial to all life on Earth.They capture and store carbon a...Show more
    Last updated: 30+ days ago • Promoted
    : Senior Administrative Assistant, Institutional Capital

    : Senior Administrative Assistant, Institutional Capital

    Blue Owl • New York, NY, US
    Permanent
    Senior Administrative Assistant.Blue Owl (NYSE : OWL) is a leading asset manager that is redefining alternatives.With over $284 billion in assets under management as of June 30, 2025, we invest acro...Show more
    Last updated: 1 day ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Michael Page • Bronx, NY, US
    Full-time
    Opportunity to work for a family-run construction company!.Medical, Dental, Vision, and Competitive Pay!.Our client is a family-run construction company specializing in excavation and building foun...Show more
    Last updated: 30+ days ago • Promoted
    Assistant Chief Inspector, Construction

    Assistant Chief Inspector, Construction

    NYC Jobs • New York, NY, US
    Full-time
    The NYC Department of Buildings is responsible for ensuring the safe and lawful use of buildings and properties by enforcing the NYC Construction Codes, Energy Code and Zoning Resolution.The positi...Show more
    Last updated: 30+ days ago • Promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    Kobrand • Purchase, NY, US
    Full-time
    Executive Administrative Assistant.We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our President / CEO and the Executive ...Show more
    Last updated: 30+ days ago • Promoted
    Executive Assistant

    Executive Assistant

    EPITEC • Englewood Cliffs, NJ, US
    Full-time
    Work Location : Englewood Cliffs, NJ, USA.Education and Years of Experience : .Executive Administrative experience required. Top 3 must-have skills / requirements.Bilingual in Korean - Education requirem...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Columbia University • New York, NY, United States
    Full-time
    Job Type : Support Staff - Union.Salary Range : $58,000 - $62,000.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmenta...Show more
    Last updated: 30+ days ago • Promoted
    Executive Assistant

    Executive Assistant

    Columbia University • New York, NY, United States
    Full-time
    Job Type : Officer of Administration.Salary Range : $75,000 - $80,000.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departm...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant I

    Administrative Assistant I

    Columbia University • New York, NY, United States
    Full-time
    Job Type : Officer of Administration.Salary Range : $64,350 - $66,000.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departm...Show more
    Last updated: 30+ days ago • Promoted
    Executive Assistant

    Executive Assistant

    City of New York • Corona, NY, US
    Full-time
    The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1. DEP is the largest combined municipal water and wastewate...Show more
    Last updated: 30+ days ago • Promoted
    BOB-Administrative Engineer (NM)

    BOB-Administrative Engineer (NM)

    New York City Department of Transportation • New York, NY, United States
    Full-time
    Civil Service Title- Administrative Engineer (NM).IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE ENGINEER, OR BE REACHABLE ON THE ...Show more
    Last updated: 30+ days ago • Promoted