Executive Assistant - ATSC

Executive Administrative Assistant - ATSC

We are searching for the best talent for an Executive Administrative Assistant - ATSC. This hybrid position can be in Springhouse, PA, Horsham, PA, Titusville, NJ or Raritan, NJ. This position may require up to 10% travel (domestic and international).

Per our J&J Flex Policy, the expectation for this position is to work in the designated office 3-4 days per week and work from home 1-2 days per week.

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

The Executive Administrative Assistant provides comprehensive administrative support to multiple Vice Presidents, ensuring seamless operations across calendars, travel, meetings, and departmental activities. This role requires exceptional organizational skills, proactivity, attention to detail, discretion, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities :

• Manage complex, dynamic calendars across multiple time zones.
• Schedule meetings (virtual and in-person), including logistics, technology setup, agendas, and materials.
• Organize large internal meetings and events, both onsite and offsite.
• Have full latitude to modify work processes and workflow to enhance personal efficiency and that of the Vice Presidents and team
• Arrange domestic and international travel via Concur. Prepare and reconcile expense reports promptly.
• Serve as a primary point of contact between VPs and internal / external stakeholders.
• Draft, edit, and manage highly confidential correspondence.
• Provide timely updates and reminders for deadlines and events.
• Maintain SharePoint sites, distribution lists, and organizational charts.
• Coordinate recruiting activities, candidate interviews, and onboarding / offboarding processes.
• Support departmental planning by compiling data and preparing presentations.
• Process contracts, purchase orders, and agreements in ARIBA and e-marketplace.
• Liaise with vendors regarding invoices and PO status.
• Assist with budget tracking and accruals.
• Ensure adherence to company policies, procedures, and industry regulations.
• Maintain discretion and independent judgment in problem-solving.
• Attend team meetings to stay informed on priorities.
• Champion and provide recommendations for team culture
• Flexibility to support events outside normal business hours.

Qualifications :

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https : / / www.jnj.com / contact-us / careers or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is : $60,900 - $97,808 annually.

Additional Description for Pay Transparency : Subject to the terms of their respective plans, employees and / or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs : medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits : Vacation 120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year Holiday pay, including Floating Holidays 13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave 480 hours within one year of the birth / adoption / foster care of a child Condolence Leave 30 days for an immediate family member : 5 days for an extended family member Caregiver Leave 10 days Volunteer Leave 4 days Military Spouse Time-Off 80 hours Additional information can be found through the link below.