Talent.com
Department Administrator
Department AdministratorPenske Automotive Group • Davie, FL
Department Administrator

Department Administrator

Penske Automotive Group • Davie, FL
30+ days ago
Job type
  • Full-time
Job description

Job Overview

Summary/Objective
A Department Administrator provides ongoing administrative support to an office or a set of managers. The tasks of this professional also includes contacting HR department, handling budgets and managing events for an office. Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research along with performing other more routine tasks such as writing memos and taking phone calls. You will be responsible for developing and maintaining structures for communication between departments and providing their supervisors with valuable information regarding market research and business opportunities. Essential Functions
  • Assists in managing the day-to-day operations of the executive team
  • Event Planning to include proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation
  • Office Management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance
  • Oversees internal administrative duties such as processing invoices, budgets and expense reports, material creation and copies
  • Organizes and maintains files and records
  • Plans and schedules meetings and appointments
  • Manages projects and conducts basic research
  • Prepares correspondence and reports
  • Makes travel arrangements
  • Organizes meetings, keeping agenda, minutes, etc.
  • Assists other managers
  • Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice EEO Statement
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

Requirements

Competencies
  • Positive and professional attitude with ability to get along with others
  • Outstanding communication skills, with the ability to interact with all levels of staff
  • Expert multi-tasker and with the ability to prioritize accordingly
  • Must be proficient dealing with fast-paced, rapidly changing and often ambiguous environments; be organized and have a commitment to details
  • Positive and approachable attitude
  • Organized and goal-oriented professional with ability to use strong analytical skills, knowledge of office administrative procedures and strong background in office management
  • Results-focused individual providing high-end administrative support to various executives as well as various departments
  • Must be proficient in administrative tasks to promote continuous support and improvement of the existing system
  • Sound judgment and critical thinking skills
  • Self-motivated and the ability to work independently with little or no supervision Strong working knowledge of Microsoft Office Suite (Word, Power Point, Excel, and Outlook)
  • Ability to prepare executive level presentations, memos, and general correspondence
  • Provide excellent customer service
Work Environment/Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. While performing the duties of this job, employees are regularly required to:
  • sit, walk and stand
  • use hands repetitively to operate standard office equipment
  • reach with hands and arms
  • lift up to 25 pounds
Position Type/Expected Hours of Work Works evenings, weekends and holidays as required. Required Education and Experience
High school diploma or the equivalent and five-year related experience or equivalent combination of education and experience. Preferred Education and Experience
Associate's degree ( or equivalent; and five to seven-year related experience and/or training; or equivalent combination of education and experience.
Create a job alert for this search

Department Administrator • Davie, FL

Similar jobs

Office Administrator

Trillium Staffing SolutionsPlantation, FL, United States
Full-time

Trillium has an immediate opening for an Office Administrator in Plantation, FL!.This Direct-Hire opportunity is seeking individuals with commercial customer service experience to work as an Admini...Show more

 • Promoted

Analyst, Regional Slotting

KeHE DistributorsHialeah, FL, United States
Full-time

At KeHE, we're obsessed with creating solutions, unboxing potential, and serving others and it all starts with you.As an employee-owned distributor of natural and organic, specialty, and fresh prod...Show more

 • Promoted

Admin Coordinator III

Axelon Services CorporationDavie, FL, US
Full-time

Summary: Location: Davie, FL Duration: 9 months (with possible extension) Shift: Monday - Friday, 8:00 AM - 5:00 PM Employment Type: Temp-to-Perm (possibility based on performance and openings) Res...Show more

 • Promoted

Senior Application Administrator - Workday Integrations

Memorial Healthcare SystemMiramar, FL, United States
Full-time

This position is responsible for the design, development, testing and debugging of interfaces (integrations) between Workday and others applications/Systems both external and internal to securely s...Show more

 • Promoted

Procurement Analyst I

Omni InclusiveHialeah, FL, United States
Full-time

Opportunity to be a significant contributor to a team of professionals procuring manufacturing components from a worldwide supply base.As a Procurement Analyst I you will perform duties as assigned...Show more

 • Promoted

Medical Assistant

IntelyCarePembroke Pines, FL, United States
Full-time

It's rewarding to be on a team of people that truly believe in making an impact!.We are committed to building the best primary care environment for patients and are seeking healthcare enthusiasts t...Show more

 • Promoted

Event Sales Admin

Topgolf International, Inc.Miami Gardens, FL, United States
Full-time

Assist the event sales team in managing client inquiries and bookings.Coordinate event logistics, including scheduling and room setup.Communicate with clients to gather event requirements and prefe...Show more

 • Promoted

Contracts Administrator/ Project Manager Pembroke Pines, FL

ESR HealthcarePembroke Pines, FL, United States
Full-time

Contracts Administrator/ Project Manager Pembroke Pines, FL.Bachelors degree is required! Degree specific to Business, Law, or related field highly valuable!.Contract Administration experience (Sup...Show more

 • Promoted

Operations Admin - Operations Department

US DEFAULT GROUP INCPlantation, Florida, United States, 33324
Full-time

Our offices, home to hundreds of employees across seven states, work diligently to ensure our interests are in constant alignment with those of our clients.Our firm maintains a collegial work envir...Show more

Executive Administrator

Segrera AssociatesMiami Lakes, FL, United States
Full-time

We are working with a client in the Miami Lakes area that is looking for a Executive Administrator to join their team.This position is 100% onsite and Miami Lakes and this position will support the...Show more

 • Promoted

Assistant Purchasing Agent

AJULIA LLCHialeah, FL, United States
Permanent

Place and finalize purchase orders, including offers based on demand and stock position.Negotiate with external vendors to secure advantageous terms and ensure compliance.Examine, test, and manage ...Show more

 • Promoted

Analyst, Regional Slotting

KeHE Distributors, LLCHialeah, FL, United States
Full-time

Flexible and health spending accounts (FSA/HSA).Short term & long term disability coverage (STD/LTD).Employee stock ownership (ESOP).Holiday pay for company designated holidays.At KeHE, we're obses...Show more

 • Promoted

Payables/Procurements Specialist (City of Pembroke Pines Police Department)

FCS SERVICES LLCPembroke Pines, FL, United States
Full-time

Payables/Procurements Specialist.City of Pembroke Pines Police Department - Pembroke Pines, FL 33024.Hourly Position Type Full Time Job Shift Day Travel Percentage None.Facility Contract Services i...Show more

 • Promoted

Procurement Analyst I

Tech DigitalHialeah, FL, United States
Full-time

Shift: 8am - 4:30pm Mon-Fri (Flexible) Bill Rate: 38.Responsibilities: Opportunity to be a significant contributor to a team of professionals procuring manufacturing components from a worldwide sup...Show more

 • Promoted

Admin Coordinator

Axelon Services CorporationDavie, FL, US
Full-time

Summary: Location: Davie, FL Shift: Monday - Friday, 8:00 AM - 5:00 PM Employment Type: Temp-to-Perm (possibility based on performance and openings) Duration: 9 months (with possible extension) Res...Show more

 • Promoted

Administrative Assistant

Vedo International LLCHialeah, FL, US
Full-time

Job Requirements: Education: Associate’s Degree in Accounting At least ten years of experience as a accounting.Work may only be performed on site.Job Tasks: Scheduling and coordinating HVAC install...Show more

 • Promoted

Budget Specialist (City of Pembroke Pines Police Department )

FCS SERVICES LLCPembroke Pines, FL, United States
Full-time

Budget Specialist (City Of Pembroke Pines Police Department).City of Pembroke Pines Police Department - Pembroke Pines, FL 33024.Facility Contract Services is a Florida-based contract services comp...Show more

 • Promoted

Dental Assistant

Sage DentalPembroke Pines, FL, US
Full-time

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do.We are looking for dynamic and tale...Show more