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Executive Administrative Assistant - Marketing & Communications
Executive Administrative Assistant - Marketing & CommunicationsJackson National Life Insurance Company • Nashville, TN, US
Executive Administrative Assistant - Marketing & Communications

Executive Administrative Assistant - Marketing & Communications

Jackson National Life Insurance Company • Nashville, TN, US
10 hours ago
Job type
  • Full-time
Job description

Executive Administrative Assistant

The Executive Administrative Assistant provides a full range of professional administrative support for a senior executive. This position coordinates multiple functions simultaneously in a fast paced environment while utilizing independent discretion and judgment. This position manages the executive's calendar prioritizing key initiatives while optimizing efficiency.

Essential Responsibilities

  • Conserves the executive's time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, developing presentations, and initiating communications.
  • Coordinates meetings by outlining agenda content, coordinating speaker materials, securing catering services and video conferencing capabilities when needed.
  • Represents the executive by attending meetings and capturing record of the meeting events and discussions and communicates upcoming deadlines to ensure the timely delivery of information.
  • Creates and edits documents utilizing Word and Excel and develops PowerPoint presentations.
  • Welcomes internal associates and external clients by greeting them in person or by phone, answering or directing inquiries.
  • Acts as a liaison between the executive and all levels of internal staff members and external clients.
  • Maintains the executive's appointment schedule by planning and scheduling meetings, conferences and teleconferences. Arranges travel and maintains travel calendar.
  • Organizes and maintains electronic / database information and files complying with firm retention policies. Possesses a working knowledge of corporate policies including compliance, emergency and purchasing policies and others as required.
  • Researches and resolves issues and identifies opportunities for improvement.
  • Performs accounting related tasks, reviews monthly budget ledgers and identifies / investigates variances. Prepares and reviews expense reports for compliance with policy.

Other Duties

  • Handles other duties as assigned.
  • May work overtime as needed.
  • Performs other duties and / or projects as assigned.

    • Knowledge, Skills and Abilities

  • Excellent interpersonal and customer service skills.
  • Demonstrates strong dependability and reliability.
  • Exhibits a strong work ethic, is capable of taking ownership, and has the ability to independently drive work / projects through to completion.
  • Strong ability to maintain confidentiality.
  • Demonstrated organizational skills with a strong attention to detail.
  • Excellent proficiency in Microsoft Office applications to include Word, Excel, PowerPoint and Outlook.
  • Excellent written and verbal communication skills.
  • Ability to act in a professional and ethical manner at all times.
  • Ability to work independently and in a team environment.
  • Must be proactive with the ability to manage multiple on-going requests and / or projects.
  • Demonstrates excellent judgment / diplomacy.
  • Ability to work overtime as needed and may be required to respond to requests outside of normal business hours.

    • Qualifications

  • H.S. Diploma or equivalent required.
  • Associate's Degree or equivalent work experience preferred.
  • 5+ years executive administrative assistance or office management experience required.
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    Executive Administrative Assistant • Nashville, TN, US