Program Assistant

Program Assistant at TPS Group summary :

The Program Assistant, serving as an Associate Research Administrator at USC Price School, manages pre- and post-award grant administration including proposal preparation, budget management, and compliance monitoring. They act as a liaison between faculty, funding agencies, and university offices to ensure accurate submission and management of research grants. The role requires strong project management, organizational skills, and knowledge of federal and institutional research compliance in a fast-paced academic environment.

Associate Research Administrator

Location : Hybrid - USC, DMC Building (3620 McClintock Ave, Los Angeles, CA 90089)

⏰ Schedule : Full-time, 37.5-40 hours / week (M-F, 1-2 days onsite)

Pay Rate : $45.00 / hour

Target Start Date : ASAP - March 31, 2025

Dress Code : Business Casual

About the Role

The USC Price School is seeking a detail-oriented and highly organized Associate Research Administrator to support faculty with both pre- and post-award research administration. This role will be responsible for proposal preparation, grant account management, and ensuring compliance with University and sponsor regulations. The ideal candidate will be proactive, adaptable, and comfortable managing multiple projects in a fast-paced academic research environment.

Key Responsibilities

• Assist with preparation and submission of grant and contract proposals to federal, state, industry, and other funding sources.
• Prepare budgets and gather supporting documents to ensure complete, accurate applications.
• Review proposals for compliance, accuracy, and adherence to sponsor and University guidelines prior to submission.
• Serve as liaison between faculty, University central offices, and funding agencies.
• Support Just-In-Time (JIT) requests, award setup, and review of Notices of Award (NOA).
• Assist with data tracking, reporting, and maintenance of sponsored projects and research expenditures.
• Provide post-award management for assigned research accounts, including monitoring expenditures and coordinating project expenses (e.g., salary, travel, subcontracts).
• Maintain compliance with sponsor and University research administration policies and advise faculty / research staff accordingly.
• Contribute to the development and maintenance of a sponsored projects database and generate status reports as needed.
• Provide Research Office coverage and perform other duties as assigned.

Qualifications

Additional Details

Keywords :

research administration, grant management, proposal preparation, budget management, compliance monitoring, project management, academic research, post-award management, federal grants, university research support