Management Analyst, Senior - Procurement Card

Overview

The Management Analyst, Senior plays a key role in supporting audit, compliance, and process improvement functions within procurement operations. This position is essential in ensuring program oversight, fiscal responsibility, policy compliance, and operational efficiency. The role requires a combination of expertise in procurement card (P-Card) programs, auditing, and financial management, along with strong leadership and communication skills.

Key Duties and Responsibilities

Program Oversight & Compliance

Serve as the subject matter expert for procurement card policies and fraud mitigation.

Lead implementation of internal audit recommendations and compliance initiatives.

Monitor program-wide adherence to reconciliation timelines, purchase approvals, and regulatory thresholds.

Auditing & Risk Management

Conduct detailed audits to assess transaction compliance, documentation accuracy, and approval workflows.

Investigate and escalate potential misuse, including split transactions and excessive spending.

Prepare audit reports with findings, recommendations, and corrective action plans.

Training & Education

Design and deliver training sessions for cardholders, approvers, and staff.

Develop and maintain online learning platforms (e.g., NeoGov).

Promote consistent application of procurement rules across departments.

Process & Program Management

Manage cardholder lifecycle (application, limits, deactivation).

Collaborate with cross-functional teams, including Finance, IT, and banking partners.

Support payment processing and troubleshoot issues within P-Card platforms.

Performance & Innovation

Track spending trends, vendor usage, and participation metrics.

Research and implement enhancements such as virtual cards and ePayables.

Develop KPIs and present program updates to senior leadership.

Lead fraud prevention efforts and update escalation protocols as needed.

Knowledge, Skills, and Abilities

Comprehensive knowledge of purchasing card programs, procurement regulations, financial compliance frameworks, and auditing standards.

Strong analytical and critical thinking skills to interpret data, identify risks, and develop solutions.

Excellent written and verbal communication, including experience with executive presentations.

Ability to design and deliver engaging training programs.

Leadership and influencing skills to guide compliance initiatives and drive collaboration.

High ethical standards, discretion, and judgment in handling sensitive financial information.

Strong organizational, problem-solving, and time management skills.

Proficiency in Microsoft Office (especially Excel), Oracle ERP, NeoGov, SharePoint, or similar platforms.

Minimum Qualifications

Bachelors degree in Business Administration, Public Administration, Finance, Accounting, or a related field (Masters preferred).

At least 5 years of progressively responsible experience in procurement, auditing, finance, or compliance.

Strong understanding of procurement card programs, financial controls, and policy enforcement.

Licensing, Certifications, and Special Requirements

Professional certification such as CPCP, CPPO, CIA, or related credential preferred.

Experience in public sector procurement and / or auditing.

Familiarity with process improvement methodologies (Lean, Six Sigma).

Americans with Disabilities Act (ADA) Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Employees are encouraged to discuss accommodation needs as appropriate.

Environmental Hazards and Working Conditions

May require travel to different locations.

Possible exposure to mechanical parts, vibrations, fumes, odors, dusts, or poor ventilation.

Occasional exposure to disruptive people, high-noise environments, or other challenging conditions.

Physical Requirements

Ability to perform detailed work on multiple, concurrent tasks with frequent interruptions and deadlines.

Regular activities include talking, hearing, seeing, and repetitive motions.

Occasional climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, pushing, pulling, lifting, walking, grasping, and feeling.

Classified as sedentary work : exerting up to 10 pounds occasionally and a negligible amount of force frequently or constantly to move objects.