Office Administrator

About Advanced Energy

Advanced Energy Industries, Inc. (NASDAQ : AEIS), enables design breakthroughs and drives growth for leading semiconductor and industrial customers. Our precision power and control technologies, along with our applications know-how, inspire close partnerships and innovation in thin-film and industrial manufacturing. We are proud of our rich heritage, award-winning technologies, and we value the talents and contributions of all Advanced Energy's employees worldwide.

Position Summary

We are seeking a proactive and detail-oriented Office Administrator to support the operational and administrative needs of the Engineering team. This role involves coordinating logistics, managing procurement, supporting travel and visitor arrangements, and maintaining ISO documentation, ensuring smooth and compliant office operations.

Responsibilities

• Manage van scheduling and transportation logistics for staff and visitors
• Coordinate potential staff house transportation between Cavite and Eastwood.
• Handle purchasing of engineering consumables, office supplies, EHS items, business cards, and IT devices.
• Liaise with vendors and ensure timely delivery of goods and services.
• Facilitate visa processing and travel arrangements for engineering staff.
• Ensure compliance with travel policies and maintain accurate records.
• Organize food arrangements and hospitality for visiting staff and guests.
• Coordinate visitor passes and other access requirements.
• Maintain and update ISO 9001-related documentation in coordination with relevant teams.
• Ensure compliance with quality management standards and support audit preparation.
• Maintain inventory of office supplies and equipment.
• Support general administrative tasks and assist in special projects as needed.

Qualifications

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees in order to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, we offer a strong benefits package in each of the countries in which we operate.

Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, Protected Veterans, and Individuals with Disabilities.

We are committed to protecting and respecting your privacy. We take your privacy seriously and will only use your personal information to administer your application in accordance with the RA No. 10173 also known as the Data Privacy Act of 2012.

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