Executive Assistant to the CFO

Job Description

Job Description

Description : Summary

The Executive Assistant to the CFO helps further the organization’s mission by providing day-to-day support to the CFO and other Fiscal Services department personnel as assigned by CFO.

With a strong work ethic, attention to detail and excellent organizational talents, the Executive Assistant to the CFO is proactive in anticipating the needs of the CFO and the Fiscal Services department. This role requires the ability to handle confidential and time-sensitive information with the highest degree of integrity. The ideal candidate will show discretion and sophistication in managing internal and external demands requiring sound judgment, innovation, creative thinking, and self-motivation - while maintaining high standards of professionalism and projecting a professional image.

Essential Duties and Responsibilities

Board, Committee, and Major Meetings Support

• Coordinate dates and manage meeting scheduling, confirm quorum, prepare agendas and presentation materials, and prepare and manage minutes for several Committees, Councils and Boards.
• Ensure the meeting space environment is prepared ahead of time, including teleconference equipment such as microphones, cameras, and projectors for meetings when appropriate. For meetings for which meals / snacks will be served, plan and arrange for food service.
• Assist CFO and other Directors in planning and managing Board and Committee membership rosters and terms.

Document Management and Distribution

Risk Management Support

Process Support and Improvement

Requirements :

Education and / or Experience

Key Skills

Other Competencies