Executive Assistant to AVP, GQRA AMPD

Executive Assistant To Avp, Gqra Ampd

The Executive Assistant role is targeted for a highly versatile individual to work in a fast-paced environment providing quality, project and administrative support to the Associate Vice President of Global Quality & Regulatory Affairs (GQRA) for AMPD. This role executes a broad range of advanced and diversified tasks and details, handles highly sensitive and confidential information on a regular basis, and requires a high level of discretion. The ideal candidate must have exceptional judgment, comprehensive experience, project coordination capabilities, experience supporting a quality unit in a regulated business, skill and knowledge of company operations, policies, practices, and procedures. Requires deep proficiency in a broad range of administrative, technical, quality and operational activities. The ideal candidate will have experience assessing and anticipating needs and be comfortable with making independent decisions. In addition, the candidate will apply their extensive experience and creative problem-solving skills to work on projects that are complex in nature and have narrow deadlines while supporting operations more efficiently via the team's SharePoint and tracking systems. Confident under pressure and happy with multi-tasking, the candidate will be in a unique position to provide administrative, quality and project management support to the executive and their organization. This role will work closely with the LDG GQRA team to coordinate quality, project and technical actions for AMPD. The role is remote.

Responsibilities Include :

• Proactively manages calendars and schedules, including coordinating meeting logistics globally, as well as recurring internal staff meetings and other executive level reviews. Maintains awareness of significant deadlines and plans proactively for them.
• Establishes a tracking mechanism for all departmental travel needs for the team and monitors the departmental budget, flagging excursions during budget review.
• Coordinates all aspects of travel arrangements including booking flights, hotel and local transportation; providing itineraries; and arranging visa / passport requirements as needed. Prepares and reconciles travel expense reports.
• Manages calendar for internal and external events, assisting with the creation, consolidation and distribution of meeting material, planning and management of webcasts so AVP is prepared for each engagement.
• Communicates professionally with internal customers, external suppliers and regulatory authorities, other executives, and employees at all levels of the company.
• Manages creation and tracking of large purchase orders. Works with the internal procurement team to add new suppliers to the vendor database, then works with finance to track monthly expenses for department.
• Establishes and manages SharePoint databases for department.
• Prepares all employee communication material with the leader, coordinates the meeting delivery, follow up actions and post meeting feedback compilation to enhance employee engagement.
• Responsible for ensuring organizational charts, job descriptions, training profiles are maintained and updated on internal group sites.
• Supports GQRA, LDG leaders and full team during meetings, events, correspondence, and communication activities including support in team organization and deadline tracking.
• Create material for team communication events and meetings. Ensure team distribution lists are maintained.
• Responsible for providing on-boarding support for new hires reporting to the AVP.
• As needed, may participate in and / or lead projects within the function.

Knowledge, Skills, and Abilities :

Qualifications

Qualification, Education, Experience :

This job has a full time weekly schedule. It includes the option to work remotely. Applications for this job will be accepted until at least October 22, 2025 or until the job is no longer posted. The full-time equivalent pay range for this position is $31.31 - $48.92 / hr plus eligibility for bonus, stock and benefits. Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at : .