Overview
The Sr. Grants and Contracts Analyst is responsible for the end-to-end management of all contractual actions, including awards and subawards, modifications, vendors, consultants, and compliance within the Global Awards portfolio. Liaison with donors and federal agencies, JHU, all Jhpiego departments, and partners / subrecipients for contractual issues, negotiations, required approvals, payments, etc
Responsibilities
Grants & Contracts Management
- Provides guidance on USG and other donor rules and regulations, including updates and revisions
- Collaborates with the Grants & Contracts Manager to develop and negotiate contractual documents
- Problem-solve the complexities of contractual situations, common issues, or audit findings
- Collaborates and negotiates with key donor staff, including the AO / AOR / applicable donor counterparts
- Facilitates submission of prior approvals, waivers, extensions and all other critical contractual actions
- Communicates with Global project teams on requirements, timing, status and results of contractual actions
- Ensures compliance with contractual requirements particularly in terms of reporting
- Identifies and reviews components of required financial and programmatic reports for donor submission
- Prepares for, and / or participates in audits
- Applies expert knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations
- Applies expert knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc.
Review and Analysis of Contracts
Provides support for the contracts process to ensure completeness of documentation in accordance with established timelinesApplies understanding of the contracts process to review and analyse agreements for completeness and accuracy against established requirementsRecommends modifications to agreements to ensure all relevant and required information is capturedGrant / Subgrant and Contractual Funds Management
Tracks funds for awards and subawardsEngages with sub-contractors / grantees to provide capacity building and supportReviews subaward invoices and liaises with JHU to ensure payments and resolve issues and delaysProvides inputs on work plan and budget developmentCommunicates with stakeholders relevant rules, regulations, standards and guidance governing subawards and financial managementCollaborates with the Program Finance Team in resolving financial questions directly related to active award portfolio.Proposal and Post-Award Process
Provides guidance on the basic proposal process from start to finish (pre-award, award and post-award)Assists with transition from proposal to award set-up and post-awardIdentifies and reviews various components and documents for submission, including the proposal and cost proposal, and their roles in the process.Set-up the award within Jhpiego (JHU) required systemsContractual Databases
Navigates and submits documents in contractual databases including JHU specific (e.g. JHURA Agreement Workflow System (JAWS), Subaward Workflow Information Tracking System (SWIFT), SAP, Jhpiego (e.g. DocuVantage, CRM) and donor (e.g. Grants.gov Workspace, GrantSolutions, FFATA, SAM.gov)Identifies and troubleshoots issues at various points in the submission process and maintains quality control.Training
Organizes and assists with need-based trainings on contracts and compliance topics and systems for U.S. and field-based staffContinuous Improvement
Contributes to the review and refinement of Standard Operating Procedures (SOPs), process and system manuals, guides, templates, and other CMCD-managed reference materialsProcurements
Provides guidance on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders)Provides guidance and training on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiego’sand JHU’s policies and proceduresProvides guidance on donor requirements for procurements, and manage submission of procurement prior approval requests to donorsLiaises and collaborate with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide trainingsRequired Qualifications
BA / BS in Finance, Economics, Business, International Development or a related field or equivalent in work experience.3-4 years in a related field i.e. contracts or finance with a multi-office and multi-national international development organizationDemonstrated experience managing USAID funded projectsStrong knowledge of post-award processStrong understanding and interpretation of OMB, CFRs (Code of Federal Regulations), and FARs (Federal Acquisition Regulations)Strong understanding of cooperative agreements, grants and contractsDemonstrated ability to work with professionals at all levels of the organizationDemonstrated expert-level skills in planning, organizing and managing multiple tasksAbility to work independently and exercise judgementAbility to work in a fast-paced complex team environment with multiple projects / tasks, short deadlines, competing deadlines and intense pressure to performStrong problem-solving skills and ability to thrive in environment of changing deadlines and prioritiesStrong interpersonal communication skills including excellent organizational, presentation and verbal and written communications skillsDemonstrated ability to maintain a high level of professionalism and confidentialityProficiency in MS Office 365SAP, JAWS, SWiFT knowledge preferredAbility to travel up to 10% as neededPreferred Qualifications
5 or more years in a related field i.e. contracts or finance with a multi-office and multi-national international development organizationProject Management CertificationThe salary range for this role is expected to be : $74,867 $92,924 .
Total Rewards :
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education / training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here :
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines : JHU Equivalency Formula : 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education / experience required for the respective job.
Applicants who do not meet the posted requirements but are completing their final academic semester / quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Accommodation Information
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