Assistant to the City Manager

Job Title : Administrative Assistant for City Manager Office

Performs highly responsible administrative and professional work in support of the City Manager and senior leadership team; coordinates special projects, research, and organizational initiatives; assists in policy development and implementation; serves as liaison between the City Manager's Office, other City departments, outside agencies, and the community. Work involves considerable independent judgment, initiative, and discretion. Works under the general supervision of the City Manager or Assistant City Managers. May supervise interns, analysts, or assigned project staff as directed.

The first review of applications will take place 30 days after the posting date.

Conducts research and analysis on policy, operational, and community issues; applies critical thinking and situational assessment to evaluate complex matters and provide well-informed recommendations to the City Manager on citywide projects and initiatives. Assists in the preparation of agendas, presentations, and supporting materials for the City Council and other boards. Coordinates and manages special projects and initiatives as assigned by the City Manager. Represents the City Manager's Office at meetings, conferences, and community events. Responds to citizen inquiries, complaints, and requests for information in a timely, professional manner. Maintains collaborative working relationships with all department directors and possesses a comprehensive understanding of each department's functions, challenges, and strategic goals to support cross-departmental coordination and decision-making. Develops and delivers high-quality reports, dashboards, and presentations that clearly communicate complex information to Council, staff, and the public. Supports staff execution strategies by integrating technology and artificial intelligence (AI) tools where appropriate to improve efficiency, service delivery, and policy evaluation. Develops, reviews, and updates citywide administrative policies and procedures to improve efficiency, and support organizational goals. Works with department leaders to implement approved policies. Must be available to work evenings and weekends as needed to support operational demands. Subject to 24 Hour Recall or Emergency Operations Recall. Perform other duties as assigned.

Knowledge of strategic thinking and problem solving. Ability to plan, organize, and prioritize work assignments. Exceptional verbal, written communication, and presentation skills. Principles and practices of public administration, local government operations, and municipal finance. Policy development, strategic planning, and intergovernmental relations. Public relations, media communications, and community engagement strategies. Research and statistical methods; ability to compile and analyze complex data. Applicable federal, state, and municipal laws, codes, and regulations. Project management practices and performance measurement. Microsoft Office Suite; ability to produce professional-level reports, presentations, graphics, and correspondence. Modern technology applications, including automation and integration of artificial intelligence (AI), data analytics, and digital tools to improve staff efficiency, service delivery, and policy evaluation. Ability to analyze problems, identify alternative solutions, and implement effective courses of action. Communicate clearly and effectively, both orally and in writing, with diverse audiences. Establish and maintain effective working relationships with elected officials, city staff, community groups, and the public. Manage multiple complex assignments with competing deadlines. Exercise sound judgment, confidentiality, and political acumen. Design and execute staff strategies that leverage AI or other advanced technologies to streamline workflows, improve decision-making, and enhance public transparency. Develop and deliver high-quality reports and dashboards that communicate complex information in clear, actionable ways for Council, staff, and the public.

Bachelor's degree from an accredited college or university in Public Administration, Political Science, Business, or related field required; Master's degree preferred. Five (5) years of progressively responsible experience in local government administration, policy analysis, project management, or relevant field. Equivalent combination of education and experience may be considered.

Work is performed primarily in an in-person office environment, with occasional attendance at evening or weekend meetings and community events. Position requires frequent use of computers and standard office equipment. Work involves meeting tight deadlines and managing multiple priorities.