Executive Administrative Assistant I

Anticipated End Date :

Position Title :

Executive Administrative Assistant I

Job Description :

Executive Administrative Assistant I

Location : This role requires associates to be in-office 1 - 2 days per week fostering collaboration and connectivity while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work promoting a dynamic and adaptable workplace. Alternate locations may be considered.

Please note that per our policy on hybrid / virtual work candidates not within a reasonable commuting distance from the posting location will not be considered for employment unless an accommodation is granted as required by law

The Executive Administrative Assistant I will support the VP Chief Product Officer of Carelon and a team of Staff VPs. Is responsible for performing advanced diversified and confidential administrative duties requiring broad and comprehensive experience skills and knowledge of the organization and its policies and practices.

How You Will Make an Impact

Serves as an intermediary between the executive and management customers and associates.

Will support a leader located on the west coast and a team spread across various time zones.

Writes and routes confidential correspondence.

Will be responsible for managing multiple calendars.

Screens handles or distributes incoming phone calls and complaints.

Maintains confidential correspondence and general files.

Orders supplies.

Prepares and tracks budgets.

Coordinates travel plans.

Submits expense reports.

Compiles and distributes meeting minutes.

Compiles information for reports documents and proposals.

Collates and assembles materials makes arrangements for meetings / presentations.

Organizes chart up-dates.

Prepares forms and reviews documentation for conformance with internal policies and procedures.

Utilizes various software packages such as spreadsheet word processing database and graphics to produce high quality reports presentations and documents.

Researches verifies and prepares reports.

Creates and maintains databases.

Minimum Requirements

Requires a HS diploma or equivalent and a minimum of 5 years administrative experience; or any combination of education and experience which would provide an equivalent background.

Preferred Skills Capabilities and Experiences

The ability to build relationships across the organization and partner with other Executive Assistants is strongly preferred.

Skills in resolving conflicts and prioritizing tasks on behalf of the VP is preferred.

Proven experience providing support to multiple executives distributed across various time zones is preferred.

Job Level :

Non-Management Non-Exempt

Workshift : Job Family :

ADM >

Office / Admin Support

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes including those submitted to hiring managers are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy power our business outcomes and drive our shared success - for our consumers our associates our communities and our business.

We offer a range of market-competitive total rewards that include merit increases paid holidays Paid Time Off and incentive bonus programs (unless covered by a collective bargaining agreement) medical dental vision short and long term disability benefits 401(k) match stock purchase plan life insurance wellness programs and financial education resources to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager associates are required to work at an Elevance Health location at least once per week and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient / member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal state and local laws.

Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age citizenship status color creed disability ethnicity genetic information gender (including gender identity and gender expression) marital status national origin race religion sex sexual orientation veteran status or any other status or condition protected by applicable federal state or local laws. Applicants who require accommodation to participate in the job application process may contact for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal state and local laws including but not limited to the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Personal Assistant Experience,Microsoft Powerpoint,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar

Employment Type : Full-Time

Experience : years

Vacancy : 1