Executive Assistant

Solutions for Today's Challenges. Vision for Tomorrow's Opportunities.

Join William Blair, the Premier Global Partnership.

William Blair has delivered trusted advice for nine decades, and we continue to deepen our expertise and relationships across regions, asset classes, and markets throughout North America, Europe, Asia, and Australia.

We are committed to our people and culture, values, clients, and local communities.

What sets us apart is that we are an independent partnership, with employees who have unique experiences, perspectives, and backgrounds. We provide advisory services, strategies, and solutions to meet clients' evolving needs amid dynamic market conditions and varying industries.

We strive to attract the most qualified, passionate candidates who specialize in investment banking, investment management, private wealth management, and a variety of other business functions.

We work tirelessly to create an inclusive culture and take pride in fostering employees' professional and personal growth. We empower our people to bring their best thinking each day so we can deliver the tailored, thoughtful work and problem-solving abilities that our clients expect.

Equally, we are proud of our long-term partnerships with the communities in which we live and work, a legacy we inherited from our founder.

We invite you to learn about how we are seeking excellence in everything we do and empowering our clients' success with passion, creativity, and rigor. For more information, visit williamblair.com.

The Executive Assistant provides direct administrative coordination and support to the Brand Marketing & Communications (BMC) department head. This includes coordinating travel, setting up meetings, interacting with executive-level assistants across the firm, and managing sensitive information and initiatives. Additionally, this person will support the wider BMC team with a number of activities. This includes reviewing expenses and approvals, coordinating contracts with finance, engaging with HR, and overseeing the firm's gift and product repository. This person will represent the firm in a professional manner in all communications and may interface with clients and outside parties. This individual must be able to work independently with limited guidance. The expectation is that this person will bring best practices and experience to this role with a breadth and depth of knowledge of administrative processes, organizational and communication skills, and proactive engagement. They must independently exercises discretion, best judgment, and is capable of analyzing information, requests, and determining how best to proceed. We are expecting this individual to identify systems and processes to create greater efficiencies and know when to proactively engage the department head or others in decision-making.

Responsibilities include but may not be limited to :

• Travel & Expense - Arranges complex travel itineraries and submits expense reports in a timely manner.
• Calendar & Meeting Coordination - Proactively manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills.
• Team Expenses and business cards - overseeing the review and submission of expenses for the team, engaging with finance and compliance when needed, as well as coordinating business card requests from across the firm
• Manage the firm's gift repository - you will be the point person on updating and managing the firm's proprietary site for our branded products, engaging with internal clients and our vendor to facilitate requests
• Info and Data - Updates and maintains contact databases. May include compiling and analyzing information for inclusion in reports or presentation materials, including preparing reports, charts, graphs, or tables as necessary. Demonstrates the ability to utilize software applications for maximum effect and efficiency.
• Office Support - Provides office support to include answering phones, greeting and interacting with clients, distributing mail, maintaining electronic and hardcopy filing, taking meeting minutes, creating documents, processing invoices, arranging lunch meetings, etc.
• Projects & Processes - Participates in other projects that may require the application of independent judgment / interpretation of policies / practices. Acts as a resource and trains new and / or more junior administrative team members.
• Additional responsibilities as requested.

Qualifications :

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A reasonable estimate of the current base salary range at time of posting is below. Base salary does not include other forms of compensation or benefits. Actual base salary within the specified range is based on several factors, including but not limited to applicant's skills, prior relevant experience, specific degrees and certifications, job responsibilities, market considerations and, if applicable, the location of the position.

This role is eligible for either a discretionary annual bonus (based on company, business unit and individual performance) and / or commission-based incentives.

Our featured benefit offerings include medical, dental and vision coverage, employer paid short & long-term disability and life insurance, 401(k), profit sharing, paid time off, Maven family & fertility benefit, parental leave (including adoption, surrogacy, and foster placement), as well as other voluntary benefits.

Salary Range

$80,000-$115,000 USD

William Blair is an equal opportunity employer. It complies with all laws and regulations that prohibit discrimination in employment practice because of race, color, religion, creed, ancestry, marital status, gender, age, national origin, sexual orientation, unfavorable discharge from the military service or on the basis of a physical or mental disability that is unrelated to the employee's ability to perform the duties of the job applied for. EOE m / f / d / v

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Note to External Recruiters / Search Firms : William Blair does not accept unsolicited resumes and will not pay for any placement resulting from the receipt of an unsolicited resume. Any unsolicited resumes received will not be considered as a valid submission.

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