Executive Administrative Assistant

Powerful Partnerships. Standout Solutions.

Stevens & Lee is a 200-plus lawyer full-service law firm representing clients throughout the Mid-Atlantic, New England and across the country from 18 offices in New Jersey, Pennsylvania, New York, Rhode Island, Delaware and Florida. The firm is the cornerstone of The Stevens & Lee Companies , a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Job Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. As an Executive Administrative Assistant, you will provide comprehensive administrative support to multiple professionals , ensuring smooth and efficient operations. This role requires exceptional organizational skills, attention to detail and the ability to handle sensitive information with discretion.

Responsibilities :

• Handle all day-to-day responsibilities, including scheduling, meeting coordination, materials preparation, and general administrative functions.
• Manage complex calendars across multiple executives, keeping them current with changes and resolving scheduling conflicts.
• Coordinate extensive travel arrangements including air, lodging, and transportation for multiple executives.
• Prepare and review documents for meetings and department communications.
• Maintain timelines, process, and procedure documents for key responsibilities.
• Coordinate logistics for departmental events and meetings.
• Create solid working relationships with other administrative staff and group members.
• Work professionally with senior executives, think and work independently, be proactive, handle confidential information, and work effectively and efficiently.
• Maintain data within the CRM system.
• Export data from the CRM to support reporting, analytics, and team operations.
• Collaborate with professionals to provide timely and accurate CRM data reports.

Required Skills :

Qualifications :

Job Type : Full-Time- 40 Hours / week (onsite)

FLSA Classification : Non-Exempt

Reports To : Human Resources

Job Location : Bala Cyn wyd, Pa

In compliance with federal and state equal opportunity employment laws, The Stevens & Le e Companies is an affirmative action / equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.