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Executive Assistant / Office Manager (Miami Beach / 33140)

Executive Assistant / Office Manager (Miami Beach / 33140)

Florida StaffingMiami Beach, FL, US
17 hours ago
Job type
  • Full-time
Job description

Executive Assistant - Office Manager

Immediate opening for an Executive Assistant - Office Manager in Miami Beach / 33140. Schedule : In-office, Mon-Friday, 9-5 (parking included). Salary : $75,000-$90,000 (possible stretch to $95,000). Bonus : up to 10%. Benefits : generous medical portion paid; vacation and sick days; paid holidays, other insurance, 401k; profit sharing bonus opportunity, free parking, and other perks!

Company & Role Overview : Reputable second generation company providing travel services in the logistics niche industry with long term employees & offers stability, benefits, and a great team! The ideal candidate has experience within Administrative and Office Mgmt; and lives near Miami Beach 33140 (or 30 min max) preferred. This is an opportunity to be a part of a company with continued and steady growth, offering employees a great environment and long lasting careers!

Keys to this role :

  • Experience as an Executive Admin to Ownership / Partner / President level
  • Any experience as a Paralegal or from Law Industry or dealing with contracts is a plus but not required
  • Open to travel 2-4 times a year domestic if needed
  • Lives near Miami Beach 33140 (or 30 min commute max preferred)
  • Proficiency with English, strong verbal and written communication skills

Job Duties :

  • Calendar management, scheduling, internal and external meetings, and travel itinerary for business needs
  • Assistance scheduling of personal appointments, purchases, and light errands as needed
  • Point of contact for family partners on medical, misc. bills, properties, and other payments from family business disbursements
  • Organization of day to day agenda, weekly priorities checklist, deadlines, and other organization
  • Review of misc. contracts review, provides documentation to outsourced legal contact, vendor management
  • Communications and correspondence via phone or email in behalf of President with various parties
  • Manages office and oversight of key visitors, meeting rooms, and presentation set up
  • Coordinates office catering as needed, couriers and package deliveries; office supplies
  • Acts as a key point of contact for property management, regarding misc. repairs any issues with office space or parking
  • Maintains business license renewals, misc. permits, property payments, and taxes for business and family personal
  • Submits misc. office bills, related payments for services or vendors, expenses, and maintains office budget
  • Use of MS Office Suite; Strong communication skills oral and written in English
  • Requirements :

  • Proven experience as an Executive Assistant or Office Manager in a dynamic environment.
  • Strong proficiency in Microsoft Excel and other office software.
  • Exceptional organizational and multitasking skills, with a keen eye for detail.
  • Excellent verbal and written communication skills with English proficiency.
  • Ability to manage sensitive information with confidentiality and discretion.
  • Familiarity with property management tasks and vendor coordination is a plus.
  • Demonstrated ability to work independently and take initiative.
  • Experience in managing schedules, travel arrangements, and administrative tasks effectively.
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    Manager • Miami Beach, FL, US

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