Senior Administrative Assistant

Senior Administrative Assistant To Portfolio Managers

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a global investment management firm, is seeking to bring on a Senior Administrative Assistant to Portfolio Managers in Global Healthcare. They are looking for an individual who has strong organization and communication skills, who thrives in a high-volume environment where proactivity is valued. The hours are 9 : 00am-5 : 30pm with light after-hours availability for travel changes. This role is hybrid with 3 days in office in Manhattan (Tuesday - Thursday) and 2 days remote.

Responsibilities :

• Provide high-level administrative support to four Portfolio Managers on the Global Healthcare team, including complex calendar and travel management
• Coordinate extensive domestic and international travel arrangements, itineraries, and logistics (time zones, visas, currencies, mobile planning, etc.)
• Manage expense reporting through Concur and liaise with Finance to ensure timely reimbursement
• Serve as liaison with external partners including corporate access teams and equity sales professionals to coordinate meetings and conferences
• Prepare materials for meetings, manage correspondence, and ensure seamless information flow across the team
• Streamline workflows, anticipate needs, and proactively problem-solve to improve team efficiency

Job Requirements :

Compensation / Benefits :

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply. California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.