Executive Secretary / Administrative Assistant

Executive Secretary / Administrative Assistant

Location : Tallahassee, FL (Onsite)

Job Type : Contract

Start Date : October 17, 2025

End Date : June 30, 2026

Schedule : Monday Friday, 8 : 00 AM 5 : 00 PM

Job Overview

We are seeking an Executive Secretary / Administrative Assistant to support the Office of Children's Medical Services. This role requires a professional with strong administrative expertise, executive-level support experience, and excellent customer service skills in a professional office environment. The ideal candidate will be highly organized, detail-oriented, and proficient in Microsoft Office applications.

Responsibilities

Provide comprehensive administrative support to executive management.

Manage schedules, correspondence, and communication for leadership.

Coordinate meetings, prepare materials, and handle confidential information.

Deliver exceptional customer service to internal and external stakeholders.

Utilize Microsoft Excel, Word, and PowerPoint to create reports, presentations, and documentation.

Maintain organized filing systems and manage multiple priorities simultaneously.

Required Qualifications

High School Diploma required.

Minimum 1 year of experience as an administrative assistant supporting executive management.

Minimum 2 years of professional customer service experience .

Minimum 2 years of proficiency in Microsoft Excel, Word, and PowerPoint.

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Work Environment

Professional office setting with business casual dress code.

Onsite work arrangement at Tallahassee location.

Contract position with no benefits, PTO, or paid holidays.

Interview Process

Webcam or in-person interview options available.