Grant Accountant

Grant Accountant

We are looking for a detail-oriented Grant Accountant to join our team on a contract basis in Portland, Oregon. In this role, you will oversee the financial administration of grants, ensuring compliance with governmental regulations and organizational policies. This position is ideal for someone with strong expertise in grant management and fund administration, seeking an opportunity to contribute to a non-profit organization.

The Grants Accountant is responsible for supporting all accounting functions related to revenue and expense documentation associated with grants. This includes financial reporting for various funding agencies, general ledger entries, receivable sub-ledgers, expense summaries, and reconciling actual activity to budget for each program.

Essential Duties

• Manage the full life cycle of individual grant proposals and awards, including coordination, preparation, submission, and administration-often under tight deadlines.
• Review grant and contract agreements to ensure accurate setup in financial systems.
• Annually review and update process and procedure documentation; mentor and support junior staff.
• Prepare documentation for monthly cash draws from funding agencies, ensuring accuracy and compliance with funding limits.
• Collaborate on monthly fringe salary workbooks for grant invoicing.
• Monitor staff hours against grant budgets and report discrepancies.
• Reconcile related balance sheet and income statement accounts.
• Participate in month-end and year-end financial statement preparation.
• Review project income statements and report monthly variances.
• Act as a liaison with external organizations to resolve financial issues and build collaborative relationships.
• Assist in preparing schedules for audits and respond to auditor inquiries.
• Ensure compliance with all grant-related financial reporting requirements; provide ad hoc reports as needed.
• Generate monthly grant / contract invoices in collaboration with the grants team.
• Lead monthly reconciliation of the grants receivable sub-ledger to the general ledger.
• Reconcile payroll labor distributions to grant charges and post necessary journal entries.
• Follow up on delinquent grant accounts.
• Collaborate with internal departments for timely submission of required reports.
• Provide additional support within the department as needed.
• Complete special projects and high-volume tasks accurately and efficiently.
• Perform job-specific functions at a consistently high level.
• Track time accurately in accordance with organizational processes.
• Perform other duties as assigned.

Requirements