Administrative Assistant

Administrative Assistant

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Child Services (DCS) : Join a group of passionate, dedicated public servants to support one of Indiana's most critical missions!

The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our MVP foundation :

Mission : Champion Indiana's future by protecting children and strengthening families with compassion and determination.

Vision : Every child in Indiana thrives in a safe, loving, forever home.

Purpose : Ignite hope. Cultivate joy.

The Administrative Assistant is the Access to Public Records Coordinator, managing records in compliance with the American Privacy Rights Act. You will receive records requests, track inquiries, obtain information for requests, and send responses to requests once approved. You will also provide administrative support for the Contracts Division, Deputy General Counsel of Legal Operations, and the General Counsel. This includes calendar management, records retrieval, interdepartmental coordination, and other tasks as needed.

This role requires self-motivation, strong reading and writing skills, ability to prioritize, and ability to work in a fast-paced office.

This position is in the central DCS offices in Indianapolis, Indiana.

Salary : The salary for this position traditionally starts at $37,648 but may be commensurate with education or work experience. Use our Compensation Calculator to view the total compensation package.

Responsibilities include :

• Provide advanced administrative support to an agency, department, or facility.
• Review the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.
• Administer staff functions in support of program area.
• Aid program administrator in applying agency or department policies and procedures.
• Represent program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.
• Prepare, evaluate, and maintain administrative reports, policies, and procedures for different program areas.

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

The ideal candidate in this role should minimally have :

Related certifications and coursework may be considered for education or experience :

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana :

Equal Employment Opportunity : The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.