Executive Assistant & Business Operations Coordinator (Full-Time, In-Person – Charlotte, NC)
Skye LinkCharlotte, NC, United States2 days ago
Job type
- Full-time
Job descriptionOversee maintenance schedules, vendor coordination, and guest communications for luxury Short Term Rental property. Run errands, order supplies, and ensure property readiness for events, retreats, and stays. Support Charlotte Media Studio facility with setup, organization, and client visits. Track property expenses, invoices, and maintenance schedules in shared systems. Support marketing and outreach systems, helping maintain CRM pipelines and outreach lists. Coordinate studio bookings, client experiences, and event logistics. Assist with follow-up communications, social scheduling, and outreach campaigns using tools like Canva, Monday, and GHL. Research and organize partnership or media opportunities. Help prepare presentations, proposals, and recap documents for clients or collaborators. Collaborate with the Chief of Staff to maintain company scorecards and project boards. Help develop and refine standard operating procedures (SOPs) across ventures. Manage recurring administrative processes such as reporting, onboarding, and data tracking. Ensure projects are progressing through clear documentation and accountability. 3+ years of experience in executive support, operations coordination, or property management. Strong organizational and project management skills — loves checklists, clarity, and completion. Experience with tools like Google Workspace, Monday, Canva, and GoHighLevel (GHL). Excellent written and verbal communication — you enjoy crafting clear, professional messages. Experience in marketing, outreach, or creative environments (bonus for event or studio experience). Tech-comfortable and adaptable to learning new systems quickly. You’ll work alongside visionary leaders across multiple fast-growing brands — from creative studios to tech startups. Every week brings new experiences — from helping organize a retreat to coordinating a podcast guest at the studio. You’ll play a pivotal role in the company’s growth and directly impact how systems, culture, and operations evolve. This role is designed to grow — with opportunities to advance into Operations Manager or Brand & Property Manager as the ecosystem expands. $20–$30 per hour, based on experience and skill level. Opportunity for full-time advancement and performance-based incentives.
Reports to : Executive Leadership (CEO & Chief of Staff)
Location : Charlotte, NC (In-person required; occasional travel to locations as needed) Hours : 30–40 per week
About the Role
Do you love bringing structure to chaos, keeping things running smoothly, and supporting creative leaders across multiple ventures?
We’re looking for a proactive, organized, and service-minded Executive Assistant & Operations Coordinator to support our CEO, Chief of Staff, and multi-brand ecosystem, spanning property management, creative media, and tech startups.
This is a dynamic, on-the-ground role where you’ll wear many hats : managing calendars, coordinating property and studio operations, assisting with business development, and helping execute marketing systems and events. You’ll become the right hand that keeps projects, communications, and logistics flowing across ventures.
Key Responsibilities
1. Executive & Administrative Support
- Manage the CEO’s calendar, priorities, and communications with professionalism and confidentiality.
- Support the Chief of Staff with operational follow-ups, reporting, and task organization across ventures.
- Handle scheduling, travel logistics, and local errands as needed.
- Maintain digital organization within Google Workspace, Monday, and GoHighLevel (GHL).
- Assist with meeting prep, note-taking, and follow-ups to keep initiatives moving forward.
2. STR Property & Media Studio Operations Coordination
3. Marketing & Brand Outreach Support
4. Operations & Integrator Support
Preferred Experience
Why You’ll Love It Here
Compensation
The Ideal Fit
You’re reliable, grounded, and resourceful, the kind of person who anticipates what’s needed before anyone asks. You thrive in a fast-paced, creative environment and enjoy juggling variety from spreadsheets to social media calendars to event logistics. You’re loyal, adaptable, and love helping ambitious people bring their visions to life.
If you’re ready to grow with a forward-thinking team and play a central role in multiple exciting ventures, we’d love to meet you.
Job Type : Full-time
Work Location : In person
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Executive Assistant • Charlotte, NC, United States
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