PGIM - Executive Assistant (San Francisco, CA)

Administrative Assistant

Job Classification : Corporate - Administration

A global firm with a diverse and inclusive culture, we're the Global Asset Management business of Prudential. We're always looking for ways to improve financial services. We're passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world. We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you'll unlock a motivating and impactful career all while growing your skills and advancing your profession at one of the world's leading global asset managers! If you're not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that's investing in your future by shaping tomorrow today. At PGIM, You Can!

What You Will Do

We are seeking a high impact individual with exceptional organizational and administrative skills to join our West Coast Administrative team in a dynamic, team setting. The successful candidate will facilitate a wide variety of administrative tasks and executive support functions that are critical to the success of a fast-paced and demanding business. You will be supporting multiple senior-level executives based in both San Francisco and remotely on the west coast. This position requires extraordinary judgment and the ability to manage multiple priorities efficiently.

This role is part of a centralized administrative team that operates as a hub-and-spoke business function, supporting all executives across the business while leveraging centralized training, education, communication, and team support. This role will report to the Administrative Regional Lead, while serving as the primary administrative partner to multiple executives. In addition to supporting key executives, this role will take on broader administrative responsibilities, which may include assisting with special projects, collaborating with other administrative professionals, and providing support for cross-functional initiatives as needed.

What You Can Expect

• Provide exceptional administrative support to multiple senior-level executives in a dynamic, high-performing environment.
• Manage complex, multi-leg global travel arrangements, including logistics for high-profile business trips and roadshows.
• Coordinate and execute frequent in-office and offsite events, overseeing all logistics, vendor management, and on-the-ground coordination.
• Facilitate notary processing and obtain signatures for critical business documents, ensuring compliance and timely completion.
• Support business process needs, including the preparation and management of agreements, reports, agendas, presentations, etc. using MS Office and other business software as needed.
• Manage calendars for team members, coordinate constantly changing schedules, and ensure all meetingsboth in-person and virtualare set up with the necessary documentation, logistics, and technology support.
• Build and maintain strong, professional relationships with internal and external contacts, handling sensitive correspondence, phone, and email communications with discretion and care.
• Prepare, review, and submit expense reports and related requests, ensuring accuracy and compliance with company policies; provide guidance to executives to help them meet all expense and compliance requirements.
• Assist with office management responsibilities. Work collaboratively with other onsite administrative professionals to maintain a productive and welcoming workspace.
• Open and distribute mail, including confidential, high-priority, and follow-up items; prepare outgoing mail and correspondence, including overnight packages.
• Collaborate closely with other administrative professionals, fostering a supportive and high-performing team environment.
• Support and coordinate onboarding and orientation for new hires, serving as a liaison between executives, new employees, and internal teams; adapt to evolving requirements across business groups to ensure a smooth, organized, and welcoming experience.
• Confidently set up, manage, and troubleshoot video conferencing and virtual meeting technology; proactively resolve issues to ensure meetings run smoothly.
• Maintain trade association memberships and subscriptions.
• Maintain and foster relationships with borrowers, intermediaries, investors, and the originations teams.
• Adhere to loan documents and any other governing documents when performing all responsibilities.

What You Will Bring

What Will Set You Apart

Note : Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $70,000 to $90,000. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills.

What We Offer You

Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. To find out more about our Total Rewards package, visit Work Life Balance | Prudential Careers.

Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom. Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law. If you need an accommodation to complete the application process, please email accommodations.hw@prudential.com. If you are experiencing a technical issue with your application or an assessment, please email careers.technicalsupport@prudential.com to request assistance.