Departmental Deposit and CashNet Administrator

Apply for Job Job ID 81471

Location UCSB Campus

Full / Part Time Full Time

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Job Posting Details

Position Number : 40033477

Payroll Title : FINANCIAL SVC ANL 3

Job Code : 4628

Job Open Date : 9 / 26 / 2025

Application Review Begins : 10 / 13 / 2025

Department Code (Name) : CTLR (Controller)

Percentage of Time : 100%

Union Code (Name) : 99 Non-Represented

Employee Class (Appointment Type) : Staff : Career

FLSA Status : Exempt

Salary Grade : PSS / 21

Pay Rate / Range : The budgeted salary range that the University reasonably expects to pay for this position is $71,600 to $80,000 / year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $71,600 to $127,400 / year.

Work Location : Student Affairs & Admin Svs - 1212

Working Days and Hours : Monday - Friday; 8 : 00am-5 : 00pm

Benefits Eligibility : (e.g., Full Benefits, Mid-Level Benefits, Core Benefits) Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable : Hybrid (Both UC & Non-UC locations)

BFS supports a hybrid agreement for this position and will continue to do so as long as it makes sense for the position and meets the campus policies.

Special Instructions :

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement :

In support of the UCSB Mission and UC Statement of Ethical Values, Business & Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties :

The Departmental Deposit Coordinator is responsible for the overall management and daily operation of the Central deposit processing, serving as the campus lead for the CashNet cashiering system. This position oversees the accurate processing, posting, and reconciliation of campus deposits, ensuring operational efficiency, compliance, and strong internal controls. The Coordinator provides campus-wide support, training, and guidance on best practices for departmental deposits, including administration of the online deposit recording forms, and CashNet which serves as the official method for recording deposits to the general ledger. The role requires independent judgment, discretion, and a high level of confidentiality in all activities. Key responsibilities include monitoring and safeguarding deposits from departments, sub-cashiering stations, and mail remittances; auditing daily reports for accuracy. The Coordinator ensures adherence to University policies, internal controls, and industry best practices related to cash handling and financial transactions. Serving as a liaison between campus departments, BARC, bank personnel, and other stakeholders, the Departmental Deposit Coordinator provides training, guidance, and consultation on system processes, deposit procedures, and regulatory compliance. Additionally, the role contributes to process improvements, system development, and technology adoption to strengthen financial integrity, enhance customer service, and support campus operational needs.

Required Qualifications :

• Bachelor's degree in related area and / or equivalent experience / training
• 4-6 years Extensive experience in cashiering, accounting, accounts receivable, or related financial operations, including handling cash, checks, electronic deposits, and working directly with banking institutions.
• 4-6 years Proven experience managing a complex, computerized financial or cashiering system (such as CASHNet, OFC, or similar), including transaction posting, reconciliation, and reporting.
• 4-6 years Demonstrated experience maintaining and enforcing internal controls, reconciling accounts, and ensuring compliance with institutional policies and regulatory requirements.
• 4-6 years Experience resolving financial discrepancies, coordinating with multiple departments, and communicating effectively with diverse stakeholders, including staff, management, and external partners.
• 4-6 years Extensive experience managing cash, checks, and electronic payments with strict adherence to internal controls and security protocols, including auditing, reconciliation, and safeguarding of institutional funds.
• 4-6 years Demonstrated ability to provide excellent customer service in a high-volume, deadline-driven environment, with effective communication and conflict-resolution skills.

Special Conditions of Employment :

Misconduct Disclosure Requirement :

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time :

UC Vaccination Programs Policy :

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals

For more information, please visit University of California Policy on Vaccinations - https : / / policy.ucop.edu / doc / 5000695 / VaccinationProgramsPolicy

Equal Employment Opportunity :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations :

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Application Status : If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.