Legal Assistant

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss' Legal Assistant serves as the central point of coordination for the Solar Legal Team, managing intake of legal matters, tracking progress, and supporting execution of legal tasks. It acts as a liaison between legal and business units to ensure timely and accurate handling of requests. The role supports administrative functions, maintains legal systems and document repositories, and helps improve workflows for greater efficiency and scalability. By enabling smooth legal operations and supporting compliance efforts, the position allows legal professionals to focus on strategic priorities.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Serve as the intake point for new legal matters, claims and notices, and questions from solar project teams, human resources and other departments. Collect and summarize critical information pertaining to legal matters, tasks, and requests handled by the legal department. Allocate matters to team members as appropriate. Track the progress of each matter through execution

Act as liaison between legal and business functions to understand needs related to requested legal support and assist the legal department in completing department initiatives and tasks according to priority

Assist the solar legal team in scheduling meetings, monitoring calendars, preparing documents for execution and delivery, and other general administrative tasks

Assist in drafting, proofreading, and editing legal notices, correspondence, and various legal documents as requested by the solar legal team

Maintain centralized repositories for templates, clause libraries, contracts, policies, licenses, and other records. Ensure content is current, accurate and compliant with policy and procedures.

Manage filing system for documentation and correspondence related to legal department tasks and initiatives

Assist IT with respect to tools and systems implemented to assist with managing tasks undertaken by the solar legal team and in support of legal initiatives

Assist with applications and related documents for new tradesmen's licenses and / or renewals as needed

Monitor expiration dates for company and tradesmen licenses, non-disclosure agreements, and other agreements

Monitor and assist with registration of continuing legal education credits for the solar legal team

Process expenses of the solar legal team

Process invoices from outside counsel, consultants, and other third parties in a timely manner and monitor payment status

Oversee and manage corporate filings

Perform other duties as assigned

EDUCATION AND WORK EXPERIENCE

Bachelor's degree in business administration, legal studies or a related field preferred

Minimum 3 years of experience in a legal operations, legal administrative, or paralegal support role, preferably within a corporate legal department or law firm

Experience supporting legal teams with matter intake, document management, calendaring, and cross-functional coordination

Familiarity with legal documents, filings, and compliance processes; experience handling confidential information with discretion

Proficiency in Microsoft Office Suite and legal or workflow management tools (e.g., document repositories, contract management systems)

JOB TITLE : LEGAL ASSISTANT

JOB LOCATION : FORT LAUDERDALE, FL

CLASSIFICATION : FULL TIME - EXEMPT - SALARIED

REPORTS TO : GENERAL COUNSEL, SOLAR

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.