Administrative Assistant

Administrative Assistant

The Administrative Assistant is responsible for supporting multiple Unscripted Legal Affairs executives within the broader Universal Television Entertainment Legal Affairs team. The position will require a broad set of administrative skills, including exceptional time management and organizational skills. The ideal candidate will be professional, highly energetic, and personable with a superior attention to detail.

Responsibilities :

• Arrange and schedule numerous meetings involving executives at all levels; maintain and update calendars; develop and maintain relationships with executive assistants throughout the company; demonstrate flexibility, patience, and persistence in routinely rescheduling meetings
• Answer phones professionally and take messages as required
• Maintain strict confidentiality and professionalism along with a positive attitude
• Coordinate staff meetings, conferences, and client meetings as necessary
• Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups)
• File, track, and locate relevant agreements in company's document management systems
• Prepare and process corporate and p-card expense reports and reconciliations in accordance with Company policy guidelines; process outside counsel invoices
• Prepare for presentations as directed, including preparation of both electronic and hard copy files; coordinate audio / visual needs for critical meetings
• Arrange travel and all accommodations including comprehensive and detailed itineraries; process travel expenses and reimbursements and keep accurate and timely expense account records
• Handle general office and administrative tasks, including the ordering of miscellaneous supplies, assisting other members of the department, and providing backup for co-workers
• Manage administrative and coordination aspects of special projects as designated, including planning and organizing internal events
• Conduct Internet and other research as needed

Basic Requirements :

Desired Characteristics :

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range : $47,500 - $60,000.