SENIOR SECURITIES PARALEGAL / ASSISTANT CORPORATE SECRETARY

Job Title

SENIOR SECURITIES PARALEGAL / ASSISTANT CORPORATE SECRETARY

Plant / Location

Tampa, FL 33637 US (Primary)

Job Type

Salary

Category

Legal

Career Level

Experienced (Non-Manager)

Education

Bachelor's Degree

Job Accountabilities

Assistant Corporate Secretary

Position Overview

We are seeking an experienced Assistant Corporate Secretary to join our legal team, focusing principally on Section 16 and New York Stock Exchange (NYSE) compliance, proxy statement preparation, corporate governance, subsidiary maintenance, administration of director compensation programs and governance support for corporate transactions (e.g., acquisitions, divestitures, financings and restructurings). The ideal candidate will have a firm grounding in corporate governance, with a proven ability to manage complex functions with minimal supervision.

This position requires a high level of professionalism, sound judgment, and the ability to work independently while collaborating with cross-functional and international teams, including executives and directors. Confidentiality and ethical integrity are essential.

This position is part of the staff of the Legal Department and reports directly to the Company's General Counsel and Corporate Secretary.

The position is located in our corporate offices in Tampa, FL and requires physical presence in the office 5-days per week.

KEY RESPONSIBILITIES

Public Company Governance

• In coordination with the Company's General Counsel and Corporate Secretary, manage all aspects of Section 16 compliance and NYSE compliance, including the preparation and filing of SEC Forms 3, 4 and 5, annual and one-time filings with the NYSE such as affirmations, dividend notices, etc.
• Coordinate the work of personnel across the Company and outside service providers to draft, file, and mail the Company's annual proxy statement and related materials. Coordinate annual governance activities such as the annual Director and Officer Questionnaire process and the related party inquiry results reported in the proxy statement.
• Manage relationships with the Company's stock transfer agent, proxy solicitor, financial printer, and other vendors who support the proxy statement process.
• Prepare all materials related to the Company's Annual Meeting of Shareholders and supervise the logistical aspects of the Meeting, including making required filings with the SEC and NYSE after the Meeting.
• Administer the Company's Board Portal and regularly interact with Board Members on matters of compliance, compensation and governance.
• Maintain databases regarding director and executive stock holdings, dividend reinvestment, and other compensation issues to ensure accurate Section 16 reporting.

General Corporate Governance

Equity Administration

Mergers & Acquisitions (M&A) and Financings

General Legal Support

Job Requirements

QUALIFICATIONS

Bachelor's degree or paralegal certificate from an ABA-approved program.

Minimum of 5 years' experience handling SEC, corporate, and governance matters.

Working knowledge of the relevant portions of the Securities Act of 1933, and the Securities Exchange Act of 1934, related rules and regulations, and other federal securities laws.

Experience preparing and filing all Section 16 filings and information required by US securities laws.

Working knowledge of NYSE or Nasdaq requirements.

Experience with planning of, preparing for, and handling Annual Meetings of Shareholders.

Corporate governance experience, including liaison with foreign colleagues / agents for foreign subsidiary management.

Strategic thinker with the ability to manage multiple priorities and stakeholders.

Excellent oral and written communication and presentation skills.

Ability to work independently and proactively, while also being a team player, on a wide variety of tasks in a fast-paced environment with minimal supervision and the exercise of excellent judgment under pressure.

Ability to manage and prioritize assignments that may be broad in scope and complexity and that involve collaborative work with employees across different departments with varying degrees of seniority.

Ability to work under tight timelines, under pressure, and with resiliency as risks and priorities change.

Advanced proficiency in :

Microsoft Office Suite

hCue or similar entity management systems

BoardVantage or similar Board portal

NYSE or Nasdaq Listing requirements

EDGAR Next

RDG Filings or similar Section 16 software

Travel

Crown is an equal opportunity employer. Crown does not discriminate against any candidate or employee on the basis of race, national origin, sex, marital status, sexual orientation, age, disability, religion, veteran status, or any other status protected by law.

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