Administrator

Job Description

Job Description

Job Title : Administrator

Organization : Lawrence Berkeley National Laboratory (Berkeley Lab)

Location : Berkeley, California

Division : Engineering Division Office

Position Summary :

Lawrence Berkeley National Laboratory (Berkeley Lab) is seeking a detail-oriented, proactive, and service-driven Administrator to join the Engineering Division Office administrative team. This role is instrumental in enabling Engineering Division Office's mission by delivering high-quality administrative support to both on-site and remote staff. The ideal candidate thrives in a fast-paced, team-oriented environment and demonstrates professionalism, discretion, and initiative while managing a variety of administrative, logistical, and operational tasks.

Under general supervision, the Administrator will manage multiple responsibilities—from calendar coordination and travel logistics to event planning and document preparation. This position requires excellent communication and organizational skills, an ability to adapt to changing priorities, and a collaborative approach to solving problems and improving processes.

Key Responsibilities :

• Provide comprehensive administrative support to Engineering Division Office staff by managing scheduling, travel, purchasing, timekeeping, onboarding / offboarding, access requests, and documentation processes.
• Organize and support meetings, events, workshops, and conferences—overseeing logistics such as travel arrangements, budget tracking, audio / visual setup, registration, and catering.
• Skillfully coordinate complex domestic and international travel, including itineraries, adjustments, expense reconciliation, and compliance with institutional guidelines.
• Monitor and update information systems such as Google Workspace, ServiceNow, Jira, and Confluence to ensure accuracy, transparency, and accountability across administrative functions.
• Support the development and maintenance of divisional policies, reference materials, and procedural documentation to ensure consistency and alignment with LBNL and UC system guidelines.
• Manage independent projects and support cross-functional initiatives from research and analysis to execution, leveraging sound judgment and timely communication.
• Maintain communication networks with internal administrative teams to promote cross-divisional collaboration, knowledge sharing, and team success.
• Ensure ergonomic support requests are handled efficiently and directed appropriately to maintain a safe and effective work environment.
• Maintain a high level of customer service in all interactions with internal and external stakeholders, applying discretion, professionalism, and diplomacy.
• Stay current on institutional policies and procedures to ensure accurate interpretation and application in all administrative matters.

Required Qualifications :

Why Join Us :

As a member of the Engineering Division Office team at Berkeley Lab, you will play a vital role in supporting cutting-edge research and innovation in networking and high-performance computing. You’ll join a community that values inclusivity, integrity, and impact — and you'll contribute to a national mission that accelerates scientific discovery.