Administrative Assistant to the Vice President for Marketing and Communications

Administrative Assistant To The Vice President For Marketing And Communications

The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office of Marketing and Communications. This position supports the Vice President and marketing senior leadership team in managing day-to-day operations, coordinating civic and university partner engagement, maintaining divisional budgets and analytics, preparing board and cabinet materials, and tracking strategic priorities tied to institutional goals.

Duties and Responsibilities

Executive and Administrative Support

• Manage the Vice President's daily calendar, appointments, and scheduling logistics with a high level of accuracy and confidentiality.
• Coordinate meeting preparation, including agendas, briefings, background materials, and follow-up actions.
• Anticipate information needs, prepare briefing materials in advance of meetings, and ensure the Vice President is thoroughly informed and prepared.
• Draft, edit, and proofread correspondence, memos, reports, and presentations for internal and external audiences.
• Manage travel arrangements, reimbursements, and procurement card reconciliations in compliance with university policies.
• Maintain organized digital and physical filing systems for correspondence, contracts, and institutional records.
• Willingness to embrace new technologies and innovative organizational practices.
• Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.

Budget and Operations

Board, Cabinet, and Institutional Reporting

Public Affairs Support

Civic and Community Partner Engagement

Strategic Initiatives and Project Tracking

Internal Communications and Team Operations

Qualifications

Required :

Preferred :

Ideal Candidate Profile

The ideal candidate is a proactive, resourceful, and detail-oriented professional who takes pride in anticipating needs and creating order out of complexity. They thrive in a fast-paced, creative environment and are energized by supporting a dynamic, high-performing division. They possess exceptional judgment, professionalism, and interpersonal skills, and they bring a calm, solutions-focused approach to challenges. They are a cultural ambassadorsomeone who supports the Vice President's servant-leadership style and helps foster a joyful, collaborative, and high-trust team culture within the division. The ideal candidate thrives in an environment where no two days are alikebalancing executive precision with flexibility, tact, and creative problem-solving. They are energized by being a trusted partner to leadership, a reliable point of contact for the campus community, and a behind-the-scenes force in advancing UTampa's national reputation and civic presence.

Core Competencies

Additional Information

This position reports directly to the Vice President for Marketing and Communications.

This is a full-time, on-campus position based in the Office of Marketing and Communications.

Monday through Friday, 8 : 30 a.m. to 5 : 00 p.m.

Summer : Monday through Thursday, 8 : 00 a.m. to 5 : 30 p.m.

Occasional early morning, evening, or weekend hours may be required to support events or board / civic engagements.

The University of Tampa offers great benefits including : FREE Tuition, generous paid leave, wellness initiatives, 100% employer-funded health reimbursement account, 100% employer-paid short & long term disability insurance, 100% employer-funded employee assistance program, discounted on-campus dining meal plans, FREE on-campus parking, access to campus amenities (pool, library, campus events and more), fitness center, pet insurance, flexible spending accounts, and more!

To receive full consideration for employment with The University of Tampa, please be sure to submit / upload required documents for this position at the time of application submission.

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and / or a credit report.