Executive Assistant to COO (Chief of Operations) (Tucson)

www.arbico-organics.com

About Us

Since 1979, ARBICO Organics has been providing natural products for organic homes, businesses, gardens, farms, livestock, pets, and more. Products include beneficial insects and organisms, traps, fertilizers, soil amendments, non-synthetic pesticides, and more. We were the pioneers of the organic food movement, becoming one of the first companies in the world to mass rear beneficial insects for biological pest control.

Our mission :

To work with the global community

Providing environmental alternatives

That reawakens the human spirit and

Bring the world into harmony.

We are seeking a highly organized, proactive, creative, enthusiastic, and detail-oriented person to support the Chief Operating Officer (COO) in managing and executing key operational and administrative tasks. The ideal candidate is a reliable and resourceful professional who thrives in a fast-paced environment and is adept at handling a wide range of responsibilities with discretion and a positive attitude.

Key Responsibilities :

Administrative Support : Manage the COO's calendar, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, presentations, and reports.

Project and Task Management : Assist in tracking project timelines, following up on action items, and ensuring deadlines are met.

Communication : Act as a primary point of contact for internal and external stakeholders, screening and directing communications as needed.

Meeting Coordination : Prepare agendas, take detailed meeting minutes, and distribute materials. Follow up on action items to ensure timely completion.

Operational Support : Help with day-to-day business operations, including organizing files, managing documents, and handling confidential information.

Systems Development : Identify, develop, and implement efficient new systems and processes to streamline company operations and improve productivity.

Event Planning : Assist with the planning and coordination of company events, meetings, and conferences.

Research : Conduct research and compile data to support various projects and business initiatives.

Required Skills and Qualifications :

Proven experience as an Executive Assistant or in a similar administrative support role.

Exceptional organizational and time-management skills.

Strong verbal and written communication abilities.

Proficiency with office software, including calendaring, document creation, and spreadsheet applications.

Ability to work independently and as part of a team.

High level of professionalism and discretion when handling sensitive information.

Excellent problem-solving and critical-thinking skills.

Preferred Qualifications :

Experience working in a leadership support role as an executive assistant or similar position.

Familiarity with project management tools and software.

A bachelor's degree in a relevant field or sufficient work experience that qualifies you to be an executive assistant.

What We Offer

Competitive salary and benefits package. We provide health insurance, dental insurance, Aflac, and a retirement plan that the company contributes to.

Opportunities for professional development and career growth.

Collaborative and supportive team culture.

Working in the organic marketplace.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience and why youre interested in joining our team and are the best person for this role.