Project Manager

Job Description

Job Description

Salary : $105,000 - $135,000 per year

Position Title : Project Manager

Department Name : Operations

Reports to : Project Executive or Vice President

Status : Exempt, Full Time

Location : Santa Monica Office or San Diego Office

Position Purpose

The Project Manager is the company representative responsible for the overall management of professional construction services including the planning, coordination, execution, completion and financial outcomes of the project. In coordination with the Superintendent, the Project Manager directs and supervises activities related to contract administration, project procurement, financial budget / cost management, scheduling and quality controls and leads the project team to ensure that projects are completed successfully to meet client expectations, financial project goals, quality standards and scheduling goals.

Essential Duties and Responsibilities :

Project Management and Contract Administration

Oversee all aspects of the project team in the project procurement, administration, and daily team operations management

Develop overall team staffing and organizational management to determine resources needed and define responsibilities within the team members

Development of teams subcontracting process and approach including a buyout award schedule and management of the timely execution to meet defined buyout goals

Manage the projects entire subcontracting and trade buyout process including overall team approach, scope development, scope review meetings, final negotiations of pricing and awards, preparation of subcontract / purchase order agreements, abstracts and owner award authorization requests

Manage and coordinate the administration of all subcontracts / trades including the procurement and submittal process to meet the schedule requirements, cost controls and change order negotiations, and closeout

Responsible for problem solving and resolution of all trade / subcontractor coordination items or conflicts in accordance with the projects goals

Conduct Owners (OAC) Meetings, coordination of any miscellaneous meetings including managing the preparation of projects meeting minutes

Responsible for team management in the procurement and tracking of subcontractor insurance and safety requirements

Assist and support owner / client contract negotiations and compilation of exhibits

Responsible for owner contract administration and team compliance with all requirements

Serve as lead contact in management of owner / client relationship and negotiation of change orders and resolution of issues in accordance with project goals

Assist in the management of relationship with city and government agencies

Collaborate with the Superintendent and manage the team to obtain governing agency approvals and project completion documents including certificates of occupancy (TCO, CofO, etc.), project closeout process and final record documentation

Quality Controls & Subcontractor Management

Collaborate with the Superintendent to manage subcontracts and subcontractors

Direct the project team to achieve project quality goals during execution of construction

Manage the project team to achieve project sustainability requirements

Project Planning & Scheduling

Lead the project team in collaboration with the Superintendent in the planning and execution of field construction to achieve project scheduling goals

Create and / or manage the development of the projects CPM construction schedule in collaboration with the Superintendent and coordinate with subcontractors & suppliers

Manage and maintain the schedule and schedule updates

Coordinate and effectively communicate the project schedule status to clients and the team

Coordinate and deliver all requirements for subcontractors and suppliers to meet the project schedule

Cost Controls / Financial Management

Responsible for the preparation of original budget set-up

Manage project budget including preparation and / or review of budget revisions

Manage change orders and cost controls including developing potential change orders for owner review and issuing subcontractor change orders

Manage the procurement of PCOs / change orders from trades / subcontractors, and tracking / management of the PCO log and files

Manage, prepare and present Owner Change Orders including review and negotiations with client.

Procure, manage, and negotiate Subcontractor Change Orders

Lead in the preparation of monthly forecasts and profit projection analysis; be responsible for final figures presented and have a thorough knowledge of presented forecasts

Present and report to executive management on project updates and financial status

Collaborate with Project Accountant in preparation of Owner Payment Applications including procurement of subcontractor invoices for monthly Payment Applications

Lead presentations / reviews of monthly Payment Applications with Owner / Lenders and be responsible for securing payments

Estimating & Preconstruction

Supplement preconstruction and estimating efforts of assigned projects

Assist with oversight / management of estimates in the preconstruction & estimating department to prepare, review and compile costs involved in developing the projects estimate / budget including qualifications, exclusions, value engineering, allowances, alternates, etc.

Assist with development of preliminary project schedules

Assist with development of staffing plans and preparation of general conditions estimates in collaboration with the estimating department

Review and coordinate all trade bid scopes in addition to preparing assigned subcontractor bid scopes, bid analysis and bid post sheets

Assist with preparation and review of internal and external projects concrete estimates

Support estimating department in client presentation and review of the estimate and value engineering

Concrete Project Management

Collaborate with the Superintendent in the execution of the structural concrete construction to achieve the projects quality, schedule and financial goals

Verify and review weekly concrete quantities and weekly labor cost reports in collaboration with the Superintendent

Review the Concrete Placement & Pumping Logs and tracking

Review the materials procurement including Purchase Order Logs and Formwork Tracking Logs

Assist with material invoicing review and approvals

Responsible for the preparation of original budget set-up

Manage the projects budget including preparation of budget revisions

Lead in the preparation of monthly financial forecasts and projection analysis

Prepare Owner Payment Applications

Create and / or manage the development of the projects CPM construction schedule in collaboration with the Superintendent and coordination with subcontractors & suppliers

Review and collaborate with Superintendent on concrete schedule and placement sequence of work, formwork selection and analysis, pumping analysis and labor resource allocation planning

Manage and maintain the schedule and schedule updates

Safety Management

Participate in appropriate safety training

Be familiar with our Safety Policies to coach and inform others

Execution of our Safety Policies, including jobsite PPE requirements

Participate in periodic jobsite safety inspections / audits as required

Coordinate with Superintendent to implement safety requirements within the contract documents

Assist in subcontractor selection process and adherence to subcontractor safety guidelines

Participate in subcontractor pre-construction meetings

Assist with jobsite safety startups, including project team safety coordination meeting and special care subcontractor requirements

Promote and support Morleys safety culture

Business Development / Marketing

Serve as team leader in maintaining client, consultant and subcontractor relationships

Assist with miscellaneous marketing and business development efforts to promote Morleys business goals and reputation

Assist the Marketing Department in the preparation of proposals for new projects

Participate with presentations / interviews for new projects

Engage and maintain client relationships from preconstruction through project completion including the positive resolution of all outstanding issues with Owner by securing positive client and consultant referrals

Maintain relationships with subcontractors and vendors in order to secure positive referrals

Other Job Functions :

Mentor, train, and coach staff in daily tasks and in their career development including support of company processes and training requirements

Coordinate and communicate / consult with the Project Executive as required to inform and update on project status and critical issues

Perform other related tasks as assigned, some of which may become essential to the position

Adhere to all company and departmental safety policies including use of personal protective equipment when necessary

Supervisory Requirements :

Supervise, train and develop direct reports (Project Engineer Interns, Project Engineers, and Senior Project Engineers) while prioritizing and delegating responsibilities to others

Liaise with Project Superintendents and field personnel

Interactions : HR team

Internal customers (i.e. employees)

Key department heads and stakeholders

Third party vendors and brokers

Requirements

Education / Training :

Four (4) year bachelors degree in construction management, engineering, architecture, or related field of study

Experience Required :

Minimum five (5) years combined progressive experience in a Project Engineer and Senior Project Engineer level role

Knowledge, Skills and Abilities (KSA's) :

Demonstrate leadership skills and the ability and willingness to handle numerous challenges, solve complex problems and motivate others

Ability to develop and maintain effective relationships with customers by meeting or exceeding their requirements and expectations

User based knowledge of construction trade software including Prolog, Primavera, Bluebeam and Microsoft Office

Knowledge of tracking project cost and process of issuing change orders

Ability to negotiate with clients and subcontractors

Sufficient understanding of the work of multiple trades

Excellent management and leadership abilities, problem solving skills, organization, communication and customer service skills with the ability to handle multiple tasks with tight deadlines on a regular basis

Continue to advance construction knowledge & technical skills

Plan reading and construction document review and coordination abilities

Strong verbal and written communication skills

Strong work ethic and ability to work independently within the team structure and environment

Reliable and responsive

Strong values and ethics

Must be proactive, flexible, responsible and resourceful

Must work well under pressure

Ability to work independently, self-manage and maintain motivation

Fosters teamwork and collaboration

Physical Demands :

Ability to sit or stand for extended periods of time

Intermittent walking to gain access to work areas

Finger dexterity sufficient to use a computer and to complete paperwork activities

Vision sufficient to use a computer, to read written materials and to complete paperwork activities

Hearing sufficient to communicate with individuals by telephone and in person

Ability to lift up to 25 pounds

Work Environment :

Office or jobsite (i.e. trailer) setting with moderate noise levels in temperature-controlled environment

May include shared office space and temporary provisions including portable toilets as required by project constraints

Note : Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.

Exact compensation may vary based on geographical market data, individual job-related experience, skills, and education as applicable to the role.

The base annual salary for this role is $105,000 - $135,000.

Morley Builders is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and / or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.