Senior Contract Analyst

The Building People, LLC, has a position open for a Senior Contract Analyst with the Department of Energy’s National Nuclear Security Administration (NNSA). The Senior Contract Specialist will assist with the project management, acquisition and administration activities for a broad range of agency-wide contracts and acquisition vehicles. Shall provide overall business analysis recommendations and reports for this project. Shall have demonstrated ability to ensure reports and deliverables meet expectations, are of outstanding quality, and interface with senior Department of Energy/National Nuclear Security Administration and contractor managers.

Individual must have demonstrated expertise in the following areas:

Data Management, Analysis, and Reporting:

Data Management contractor shall provide data management services for GMS Support Service Contracts including but not limited to;

• Design, create, and maintain a system to record and track contractual data including funding codes, obligations, allocations, commitments, costs, etc. System shall be created and maintained on DOE/NNSA system and using DOE/NNSA available software. (MS applications, etc)
• Input, update and manage the contract data in a manner that allows for immediate access to current and historical information for the purposes of analysis, estimating, and reporting.

Data Analysis contractor shall provide data analysis services for GMS Support Service Contracts including but not limited to;

• Conduct data validation and reconciliation activities for cost data. Conduct variance analysis and resolution as needed.
• Collaborate with the COR, Contractor, Federal Lead, Budget Team, and other staff to fully reconcile discrepancies in contract records until the matter is resolved satisfactorily.
• Analyze contractor provided cost forecasts and compare to known information.
• Review and analyze contractor invoices for accuracy, allocation, allowability, and reasonableness. Work with individual contractors to obtain clarification and/or additional backup to resolve any issues. Record, track, and report issues to the COR. Maintain and update invoice data and report as requested.
• Forecast and report prospective overruns or underruns for each Federal Lead's portfolio.
• Review changes in baseline budgets (changes in labor, travel or ODCs) ensure the change is within the appropriate parameters.
• Funding reconciliations in support of contract closeout of all direct fed contracts.

Data Reporting contractor shall provide data reporting services for GMS Support Service Contracts including but not limited to:

• Prepare and input monthly projected accruals against realized accruals.
• Report month-end costs, commitments, and estimates to complete (ETCs) in official and unofficial systems, which track data at varying levels of detail.
• Provide support with budget drills related to outyear funding requests to include scope impact statements at various funding levels
• Historical spend rate analysis on subsets of cost data (by labor category, by Program, by Fiscal Year, by CLIN, etc.)
• Provide forecast of costs based on historical data and program inputs
• Recommendation of funding allocations by CLIN, Program, or other identifier.
• Develop independent technical and cost estimates for contracts
• Provide direct input to regular travel forecasts compiling input from multiple project and program leads.

Contract Support

• Research and prepare Statements of Work for review and approval
• Draft and/or review various requirement and justification documents for new contracts and task orders to ensure completeness prior to Federal review and approval
• Review draft contract modifications, informing CO/COR of any issues
• Provide input to COR's analysis of a contractor proposals to include a review of all technical elements, including the proposed approach, staffing levels, ODCs
• Verify content of reports against contract and program requirements. Track timeliness of reporting requirements.
• File documents to corresponding COR System of Record (Monthly Reports, Meeting Minutes, Contract Modifications, correspondence, etc.)
• Coordinate with Budget Teams on availability of funds for any changes to scope, providing status to Federal Leads and COR.
• Participate in regular and ad-hoc calls and provide COR with updates that may affect cost, schedule, or requirements
• Make recommended process improvements related

Project Support

• Facilitate planning, coordination, and review of annual task assignments and project management plans between contractor and Federal Leads.
• Provide regular reports of cost, schedule, and forecasting to Federal Leads with the intent to provide necessary tools and accurate budget and cost data to manage budget and cost components of their projects
• Keep Federal Project Lead informed of upcoming due dates.
• Assist in development of training on these processes and reports for contractors and Federal staff.

Required Experience & Skills

• Ten (10) years of direct supporting the federal acquisition processes, including assistance with all types of contracts (FFP, cost-reimbursement, and T&M)
• Ability to obtain and retain a DOE Q-Level Security Clearance
• DC location, in office 3x week
• Familiar with government regulations including FTR, JFTR, Fly America Act, and other statutes and policies needed for ensuring all domestic and international travel is in compliance.
• Familiarity with GAAP and FAR cost/price analysis
• Ability to organize, write, and edit contract documents
• Microsoft Office Suite

• Strong interpersonal/social skills; proven staff officer/contractor support excellence.
• Excellent oral and written communications skills, as well as proven ability to meet deadlines and perform under pressure in an uncertain environment.

• Bachelor’s degree with classes in business, acquisition, or related field