Procurement and Finance Specialist

Job Description

Job Description

Make a Difference / Who We Are :

Pioneer Resources is a 501(c)3 non-profit organization. Our mission is to help people with disabilities and seniors obtain independence and dignity by creating opportunities for participation in the community using our four pillars of service :

• A place to live ; affordable housing and specialized homes
• A place to learn ; vocational training, ABA therapy & community living supports programs
• A place to grow and play ; Pioneer Trails camping and recreational programs
• A way to get there ; one of the largest transportation fleets on the lakeshore

Pioneer Resources is a great place to work! Members of our team are an energizing mix of veteran staff from over 40 years of experience to those only recently discovering their passion for helping others. Our workforce respects the diversity of the people we serve and those we serve alongside. Pioneer Resources offers a rewarding work experience that strategically meets the needs of our community while fostering employee success with personal fulfillment and work-life balance. As an employee of Pioneer Resources, you will have the unique opportunity to touch the lives of those in your community every time you come to work!

Agency Values :

All positions within Pioneer Resources are expected to abide by the agency values of LEAD : Listen, Empathy, Acknowledge and Dignity. We engage and interact with our participants, residents, and co-workers each and every day by listening to their needs with empathy and understanding, while acknowledging everyone as an individual and treating all with the utmost dignity and respect.

Position Type / Expected Hours of Work :

This is a full-time position that works on average 40 or more hours a week. Additional hours may be required. This position has a standard work week of 8 : 00am-4 : 30pm Monday through Friday; schedule may vary based on agency needs at the discretion of the direct supervisor and / or CEO.

Summary :

This role oversees all procurement, vendor management, and accounts payable functions to ensure cost-effective purchasing and accurate payment processes. Responsibilities include negotiating supplier agreements, maintaining vendor databases, managing technology and facility contracts, and ensuring compliance with financial policies. The position drives process improvements using LEAN principles, supports cross-department collaboration, and leverages technology to streamline procurement and reporting processes. The ideal candidate combines strong analytical skills, technology skills with strategic vendor relationship management to optimize organizational efficiency and budget performance.

Essential Functions :

This is not intended to be an exhaustive listing of job functions. This job description in no way states or implies that these are the only duties to be performed by this employee. The employee is required to follow any other instructions, and to perform any other duties, as assigned.

Procurement & Vendor Management

Financial Operations & Accounts Payable

Policy, Compliance & Reporting

Process Improvement & Technology

Cross-Department Collaboration & Support

Education Requirements :

Work Experience Requirements :

Travel :

Must be willing and able to travel up to 10% for meetings, trainings and conferences. Total travel expected to be less than 10%. Company vehicle is not supplied; use of personal vehicle is required.

Work Environment :

This employee usually works in an office environment but may be required to perform job duties outside of the typical office setting. Moderate noise (i.e. business office with computers, phone, printers, and light foot traffic). Ability to work in a confined area. This position works in close proximity to people. The majority of working time is spent indoors in an office environment.

Physical Demands of the Job :

Primarily sedentary work : while performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, hear, and use hands and fingers to operate a computer, telephone, keyboard, etc. May be required to reach, stoop, or kneel to perform miscellaneous duties. Occasional light lifting up to 40 lbs. may be expected. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, extensive reading, and various visual inspection requirements.

EEO Statement :

Pioneer Resources is an equal opportunity and affirmative action employer committed to diversifying its workforce.

It is Pioneer Resources’ policy to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, disability, legally protected medical condition, genetic information, marital status, sexual orientation, protected veteran status, military status, citizenship status or any other status that is protected by law. Pioneer Resources also does not discriminate against applicants or employees because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

At Pioneer Resources, we believe that every employee, through their diverse abilities and experiences, can contribute to our growth, consumers, and the community we serve. We embrace diversity and are committed to providing equal opportunity to all employees and applicants. If you have a disability and require reasonable accommodations in the application process, call Human Resources at (231) 773-5355; we will be happy to assist you. We will only share your accommodation request with those individuals who have a specific need to know. The request for an accommodation will not affect Pioneer Resources’ hiring decisions. All other submissions should be performed online.

Company Statement :

All employees are required to uphold the values of Pioneer Resources, Inc. : Integrity, Stewardship, Innovation, Excellence, and Respect and conduct themselves in a manner demonstrating LEAD ( Listen, Empathy, Acknowledge and Dignity ). Further, staff are required to comply with the policies, procedures, and safety program(s) of Pioneer Resources. All employees are required to uphold standards of CARF and practice LEAN initiatives and principles. Employees are required to follow all state and federal laws and regulations, including but not limited to those related to recipient rights, confidentiality, and the Health Insurance Portability and Accountability Act (HIPAA).

Pioneer Resources offers a comprehensive benefits package : Paid Time Off, Holiday Pay, Company Paid Life, Company Paid Long Term Disability, Medical, and 403(b) Retirement Plan with company match. Employee paid options of : Dental, Vision, Flex Spending Accounts, Voluntary Life, AD&D, and Short Term Disability.