Accounts Payable Associate
Overview
Our team at Hotel Bardo Savannah is looking for an experienced Accounts Payable Associate with exceptional attention to detail to join our Finance Department.
Our ideal candidate must have good communication skills, and an understanding of payments, the accounting process, and budgeting.
Responsibilities
- Thorough review of accounts payable invoices and supporting documentation to ensure standard policies and procedures are followed
- Process invoices directly into Oracle or submit to the appropriate email for processing
- Initiate payment cycles in Oracle for various methods of payment
- Obtain required approvals and signatures on all disbursements as per policies
- Ensure that disbursements are processed completely and accurately on a timely basis
- Distribute disbursement checks via overnight mail or regular mail as needed
- File and / or return supporting documentation in accordance with policies
- Manage and support hotels with invoice processing in the BirchStreet Procure to Pay system.
- Daily review of errors in BirchStreet and work with hotels on resolution
- Periodic review and research of possible duplicate invoices identified in our First Strike system to further prevent duplicate payments being initiated to the supplier.
- Assist with any void or stop payments and reissue as needed.
- Provide general training and support to hotels on various systems and processes
- Work directly with suppliers to reconcile duplicate payments and obtain a refund as needed. Ensure refunds are received and deposited.
- Assist suppliers, auditors, and internal departments with AP inquiries and statement / aging reconciliation reports of outstanding items
- Gather, review, and distribute departmental mail as needed and / or assigned
- Assistance in the establishment, documentation and maintenance of Standard Operating Policies and Procedures, as well as internal control for our accounting operations
Qualifications
- At least 2 years of experience with accounts payable processing
- Bachelor’s degree preferred; equivalent combination of experience and / or education will also be considered
- Strong computers skills, including Microsoft Office and financial accounting systems. Oracle experience preferred.
- Detail-oriented, strong organizational and communication skills
- Good analytical and problem-solving skills
- Able to organize, prioritize, and plan accordingly to meet scheduled deadlines
- Ability to work overtime as necessary to complete assigned duties
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