Management Analyst, Associate •

Management Analyst Associate

The City of Richmond Department of Public Utilities is seeking a qualified Management Analyst Associate to fulfill the daily financial and administrative operations for the Stormwater Utility (SWU) Operations and Maintenance Division. This position will assist the Program Manager and Supervisor with procuring goods and services, reconciling financial reports and creating work orders for projects. Additionally, this position is responsible for reviewing accounts payables, receiving in vendor receipt packets, executing daily account procedures, and adhering to the City of Richmond and the Commonwealth of VA procurement guidelines.

Duties include but are not limited to :

• Prepares, distributes and submits financial reports in addition to monitoring accounts payables.
• Monitors Operations and Maintenance budgets.
• Procures goods and services in accordance with City of Richmond and Commonwealth of Virginia guidelines.
• Receives, collects and enters data into Oracle-based software.

Qualifications, special certifications and licenses :

Minimum Training and Experience :

Bachelor's degree in business / public administration or field related to assignment

Two years of paraprofessional experience in area related to assignment, such as assisting with program or project administration and management analysis

An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

Preferred Training and Experience :

Four (4) years of experience with emphasis in finance, budget management, data entry, communication, computer application, office automation and customer service.

Accounts Receivable experience with at least two (2) years of experience with an emphasis on processing receipts, purchasing documents and reconciling receipts with invoice payments.

Customer Service experience with at least one (1) year of experience with an emphasis on responding to complaints and direct customer contact via phone, email or in-person.

Two (2) years of data entry experience working with Oracle-based software.

Clerical experience including serving as a receptionist; preparing correspondence and mailings; maintaining general office files; scheduling conference rooms and meetings; maintaining various tracking systems; and preparing various reports.

Procurement experience with at least two (2) years of experience procuring goods and services in accordance with City of Richmond and Commonwealth of Virginia procurement guidelines.

Proficiency with Microsoft Office Suite. At least two (2) years of experience using Microsoft Office programs, particularly Excel, Word and Outlook.

Licensing, certifications, and other special requirements :

Some assignments may require a valid Driver's License with a satisfactory driving record, and a valid Commonwealth of Virginia Driver's License within 30 days of hire.

Knowledge, skills, and abilities :

General and special funds

Electronic databases and related software applications

Governmental accounting concepts

Intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies

Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat

Skills :

Analyzing and aggregating data

Analyzing and interpreting manuals and operating procedures

Assisting with special projects and programs

Communicating with various internal and external departments effectively

Communicating results of analyses and recommendations professionally and effectively with senior management and peers

Conducting basic analyses

Developing manuals and operating procedures as necessary

Developing recommendations and reports

Gathering and compiling data

Maintaining records, data, and other information in department of focus

Performing various administrative duties such as answering phones, ordering supplies, etc.

Proofreading and editing

Preparing and submitting documents related to focus area

Working in a team environment

Customer service

Excellent oral and written communication

Abilities :

Multi-task

Organize

Plan

Prioritize

Problem solve

Manage time effectively

Ability to work independently with minimum supervision

Americans with Disabilities Act Requirements :

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

Environmental hazards : Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

Physical requirements and working environment : Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk, hear, and see; frequently reach and perform repetitive motions; and occasionally stoop, kneel, crouch, stand, walk, push, pull, lift, finger, grasp, and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.

Equal Employment Opportunity Statement :

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and / or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.