Full Charge Bookkeeper

Full Charge Bookkeeper / HR Manager

Location : New York, NY (Onsite) Schedule : MondayFriday, 9 : 00 AM

6 : 00 PM Employment Type : Full-Time, Permanent Salary Range : $95,000

$100,000

About the Role We are seeking a highly organized and experienced Full Charge Bookkeeper with strong HR administration skills to join our architecture firm. This dual-role position is ideal for someone who thrives in a fast-paced, collaborative environment and is passionate about both financial accuracy and fostering a positive workplace culture.

Key Responsibilities

Accounting & Finance

Manage full-cycle accounts payable and receivable using QuickBooks

Build and send monthly invoices, ensuring proposal billing is complete

Reconcile vendor statements and issue payments

Maintain the general ledger and post journal entries

Prepare financial reports and schedules in Excel (including pivot tables)

Assist external accountant with financial statements and tax prep

Monitor company expenses and reconcile credit card statements

Post payroll via ADP and coordinate with our PEO vendor

Create budgets and analyze trends for operational efficiency

Ensure compliance with accounting standards and internal policies

Human Resources & Office Administration

Support HR functions including benefits administration, onboarding, and recruitment

Maintain employee records and collaborate with PEO on HR policies

Promote and maintain a positive office culture

Assist project teams with QuickBooks tracking for billable hours

Coordinate with external vendors (IT, printing, etc.)

Manage office operations including supplies, phones (partners only), and general upkeep

Prepare conference rooms for vendor presentations and events

Ideal Candidate Profile

BA / BS degree with 10+ years of office experience, in the AEC industry Minimum 5 years of QuickBooks experience Proficient in Microsoft Office, especially Excel Experience with ADP payroll software Strong verbal and virtual communication skills Highly organized, proactive, and adaptable Comfortable working onsite full-time

Why Join Us?

Be part of a dynamic architecture firm managing over 100 projects annually Work closely with leadership and contribute to business growth Enjoy a collaborative and professional work environment

Pay and Benefits The pay range for this position is $95,000.00 - $100,000.00 / yr.

Application Deadline

This position is anticipated to close on Nov 4, 2025.

About Aston Carter : Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.