Rehab Administrative Assistant

Job Details

Job Location Willamette View - Milwaukie, OR Position Type PT20

Description

Part-time ~20 hours per week

Join our dynamic therapy team and be part of a journey where your work will make a real impact. Here are some fantastic benefits and perks awaiting you :

Flexible schedule options

Annual compensation reviews

Full and part-time benefit options

Paid time-off begins to accrue on your first day of employment

Benefits start on the first of the month after hire date-no long wait times!

401(k) program with company match

Fee-free health savings account (HSA) with employer match

Extensiveprofessional developmentprogramming

Enhanced benefits offerings like acupuncture and massage

Culture of integrity, trust, respect, teamwork, and collaboration

Commitment todiversityand inclusion where everyone feels a sense of belonging

Employee assistance program (EAP) features exclusive discounts on a variety of services, including mental health, counseling, legal advice, and wellness

Tickets at Work benefit includes popular discounts for travel, entertainment, and your favorite retailers

COMPENSATION AND BENEFITS

Our compensation package offers competitive hourly rates, time-and-a-half for holidays, and a generous paid-time-off program. Our extensive benefits include medical, dental, vision, life insurance, flexible spending accounts, fee-free health savings accounts (HSAs) with employer match, 401(k) plan with employer match, and liability insurance. Benefits vary between full-time, part-time, and on-call employment. We also offer continuing education, an employee assistance program, employee referral bonuses, relocation assistance, and an annual employee appreciation event.

ABOUT THE JOB

We are seeking a Rehab Administrative Assistant to assist the Director of Rehab in the day-to-day administrative tasks for a team of therapists. Responsibilities include :

Schedules evaluations on admit day for patients with physician orders and schedules remaining evaluations as soon as orders are obtained. Must be aware of staff schedules and weekend coverage to ensure evaluations are completed and treatment minutes are assigned during the MDS assessment period.

Checks regularly with nursing and admissions departments to determine status of newly admitted and to-be-admitted patients with respect to medical condition and history. Reviews new patient medical records for physician-admission rehabilitation orders.

Coordinates treatment schedules to achieve associated time / day requirements for insurance contracts.

Monitors new and existing patient schedules for daily / weekly time variance. Implements variance control strategies so that time and day requirements are met and maintained within rehabilitation allocation. This includes modifications to staffing.

Coordinates schedule to achieve maximum productivity and efficiency of self and staff. Develops economical indirect time management strategies such that requirements for patient care planning and other facility-based meetings are efficiently covered. Attends in-service meetings and facility meetings as required.

Provides overall general department management to include equipment and supplies management, clinical and billing documentation compliance, rehabilitation care compliance (screening, long term care caseload), quality assurance, and daily staffing management.

Communicates / interacts with facility personnel to ensure continued satisfaction with delivery of care. Confers formally and informally with other team members in coordinating the total rehabilitation program of the resident (PPS Management, attending meetings, backup DOR, etc.).

Provides other clerical support tasks to include filing managing records and reports, answering phones, taking messages, faxing and photocopying.

Answers department telephone responds to all incoming telephone calls, transfer calls to appropriate personnel and responds timely and appropriately to phone requests and inquiries takes and delivers messages to staff.

Provides superior customer service to all staff and residents.

Exercise independent judgment and problem solving in completing assignments according to deadlines.

Implements policies and procedures for production of documents, workflow, filing, ordering of supplies, records maintenance and other clerical services.

Maintains positive relationships and rapport with coworkers. Collaboration and interaction with other departments : Nursing, Admissions, Business Office, Medical Records, Social Services, HR, front desk.

Coordinates daily and weekly schedules to achieve maximum productivity and efficiency.

Reports to work on time and coordinates schedule to achieve maximum productivity and efficiency during assigned shift. Maintains regular attendance to ensure patients get proper therapy.

Adheres to established confidentiality standards.

Monitors projections from time to time to assure all the treatment minutes are added for all the active patients. and are aligned with the treatment plans accordingly.

Tracks EOM closeouts to clear off all the pending documents that might result hindrance in the closeout for the month.

Keeps track of the insurances and makes sure they align with the treatment minutes and plan assigned for each patient.

Monitors the discharge plan for the patient and set the last DC date once the DC date is confirmed. End the patient case once the discharges are completed by the therapists.

Projects a positive and professional image at all times.

Promotes ideals and values of Infinity Rehab.

Maintains clean and organized workspace and lobby.

Performs other duties as assigned.

ABOUT INFINITY REHAB

Infinity Rehab was founded by our president, who is a physical therapist. For 25 years, we have been a therapist-run company (PT president, SLP and PT vice presidents). Infinity Rehab strives for clinical excellence through evidence-based research and practice of our proprietary Clinical Model. We are dedicated to the professional development of our clinicians through robust continuing education, leadership training, mentorship, and advancement opportunities.

Infinity Rehab provides equal employment opportunities (EEO) to all qualified individuals. Any personnel actions taken are without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, marital status, pregnancy, sexual orientation, or gender identity. In addition to federal law requirements, Infinity Rehab complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company operates.

We look forward to receiving your application and getting to know you better!

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Qualifications

Recommended Minimum Position Qualifications :

High School Diploma or Graduate Equivalency Degree required

Current Certified Nursing Assistant certification

One to two years of previous health care experience is required

Current CPR certification

Maintains current health standards as required by agency

Preferred Qualifications :

Experience in a rehabilitative setting as well as general office experience