Office Coordinator
Robert HalfBallston Spa, NY, US17 days ago
Job type
- Full-time
Job descriptionDigitize invoices Reconcile monthly credit card transactions and follow up on missing documentation Provide cross-functional administrative support to Finance, Operations, and Estimating Track and order branded merchandise inventory Prepare and post compliance signage for job sites Distribute weekly paperwork to field staff Update and display revenue tracking visuals Participate in resource planning meetings and maintain labor schedules Maintain and update equipment records and listings Develop forms and workflows to streamline equipment tracking Support asset lifecycle management including DMV paperwork and sale postings Track equipment usage, rentals, and inspections weekly Coordinate vehicle registrations and insurance renewals Maintain digital systems and server files related to equipment Create visual tags and maintain tool inventories Manage Safety documentation and assist with training logistics Coordinate employee recognition programs and bulletin board updates Prepare materials for interviews and HR-related meetings Maintain and update content across social media platforms (LinkedIn, Facebook, Instagram) Support internal communications via the company intranet
Job Description
Job Description
We’re looking for a versatile and detail-oriented professional to support our team across multiple departments. This role is ideal for someone who thrives in a dynamic environment and enjoys keeping operations running smoothly behind the scenes.
What You’ll Do
Office Operations
- Organize calendars and coordinate meetings, including preparing materials and logistics
- Support planning and execution of offsite events, trainings, and team gatherings
- Keep the office environment clean and organized through daily walkthroughs
- Monitor and replenish office supplies
- Serve as the first point of contact for visitors and incoming calls
- Handle mail pickup, sorting, and distribution
- Manage shipping and receiving processes with carriers like FedEx and UPS
- Assist with onboarding setup for new team members
Administrative & Financial Tasks
HR & Employee Engagement
Digital & Social Media Management
Administrative Experience
Microsoft Office Suite
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Office Coordinator • Ballston Spa, NY, US
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