Accounting Clerk

Job Description

Job Description

We are looking for a detail-oriented Accounting Clerk with strong MS Excel skills! In this role, you will play a key part in managing promotional adjustments and ensuring accurate billing processes for our suppliers and customers. This position requires strong organizational skills, proficiency in accounting software, and a commitment to maintaining accurate financial records. To submit your resume please call Melissa at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities :

• Process a high volume of invoices using Excel, Access databases, and internal billing systems.
• Investigate and resolve discrepancies in financial records and billing documentation.
• Generate and analyze reports from various software platforms to support financial operations.
• Prepare and issue supplier invoices for promotional programs, advertising, samples, and related activities.
• Collaborate with the Sales department to update promotional schedules and pricing details.
• Communicate effectively with suppliers, sales teams, and internal departments to address billing or promotional concerns.
• Maintain comprehensive records and documentation to support audits and ensure compliance.
• Assist in improving billing and tracking processes to enhance efficiency and accuracy.
• Participate in month-end close procedures and support special projects as needed.
• Perform additional accounting and clerical tasks as assigned.
• High school diploma or equivalent, with a minimum of two years of experience in accounting, finance, billing, or related roles (a college degree is preferred).
• Proficiency in Microsoft Excel and Word, with experience in data entry and invoice processing.
• Familiarity with accounting functions such as accounts payable (AP) and accounts receivable (AR).
• Experience with QuickBooks or similar accounting software.
• Strong organizational skills and attention to detail in managing financial records.
• Ability to communicate effectively with vendors, suppliers, and internal teams.
• Capability to adapt to new processes and software systems as needed.
• Analytical skills to identify and resolve discrepancies in financial data.