Office Assistant

Office Assistant Contract Position

We are looking for a detail-oriented and efficient Office Assistant to join our team on a contract basis in Santa Monica. This role is onsite daily and will last through Q1 of 2026. This role involves supporting daily office operations, ensuring smooth workflows, and assisting with various administrative tasks. The position requires organizational skills and the ability to multitask in a dynamic environment.

Responsibilities :

• Maintain office and kitchen supplies inventory, including purchasing items and handling dishwasher duties.
• Conduct weekly grocery shopping for designated locations.
• Organize and facilitate the signing of birthday cards for staff members.
• Manage mailing tasks, including taking packages to FedEx and assisting other departments with shipping needs.
• Assist with preparing expense reports and ensuring timely submissions.
• Coordinate and send out holiday cards and gifts to staff and clients.
• Support company-specific administrative tasks, such as creating lot boards, managing meal arrangements for events, and data entry into Salesforce.
• Assign new buyers to specialists and maintain accurate records during auction periods.
• Compile open house invite lists for consignors with cars in inventory.
• Book travel arrangements for specialists as required.

Requirements :