Executive Assistant to COO (Chief of Operations)

About Us

Since 1979, ARBICO Organics has been providing natural products for organic homes, businesses, gardens, farms, livestock, pets, and more. Products include beneficial insects and organisms, traps, fertilizers, soil amendments, non-synthetic pesticides, and more. We were the pioneers of the organic food movement, becoming one of the first companies in the world to mass rear beneficial insects for biological pest control.

Our mission :

“To work with the global community

Providing environmental alternatives

That reawakens the human spirit and

Bring the world into harmony.”

We are seeking a highly organized, proactive, creative, enthusiastic, and detail-oriented person to support the Chief Operating Officer (COO) in managing and executing key operational and administrative tasks. The ideal candidate is a reliable and resourceful professional who thrives in a fast-paced environment and is adept at handling a wide range of responsibilities with discretion and a positive attitude.

Key Responsibilities :

• Administrative Support : Manage the COO's calendar, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, presentations, and reports.
• Project and Task Management : Assist in tracking project timelines, following up on action items, and ensuring deadlines are met.
• Communication : Act as a primary point of contact for internal and external stakeholders, screening and directing communications as needed.
• Meeting Coordination : Prepare agendas, take detailed meeting minutes, and distribute materials. Follow up on action items to ensure timely completion.
• Operational Support : Help with day-to-day business operations, including organizing files, managing documents, and handling confidential information.
• Systems Development : Identify, develop, and implement efficient new systems and processes to streamline company operations and improve productivity.
• Event Planning : Assist with the planning and coordination of company events, meetings, and conferences.
• Research : Conduct research and compile data to support various projects and business initiatives.

Required Skills and Qualifications :

Preferred Qualifications :

What We Offer

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience and why you’re interested in joining our team and are the best person for this role.