Project Coordinator

Job Description

Job Title : Project Coordinator (Traveling)

Company : Schwob Energy Services

Location : Project-Based – Nationwide Project Sites

Reports To : Director of Field Services / Project Manager / Operations Manager

Employment Type : Full-Time

About Schwob Energy Services

Schwob Energy Services (SES) is a trusted name in industrial and energy construction across the United States. We deliver high-quality, safe, and efficient project execution for our clients in the energy and heavy industrial sectors. Our success comes from the hard work and dedication of our people, and we’re looking for individuals who take pride in getting the job done right.

Position Summary

The Project Coordinator (Traveling) provides on-site administrative and operational support to our project teams from mobilization through completion. This position is assigned to a specific project site for its full duration and plays a key role in keeping field operations running smoothly.

Working closely with the Director of Field Services, project managers, and site leadership, the Project Coordinator ensures that employee changes, documentation, and project records are processed accurately and efficiently to support project success.

Key Responsibilities

Project Support :

Assist project management and field leadership with daily coordination and administrative needs.

Serve as the on-site point of contact for communication between the project team and company leadership.

Maintain accurate project documentation, logs, and reports.

Employee Change of Status (COS) :

Prepare and process employee Change of Status (COS) forms for hiring, transfers, and terminations.

Maintain up-to-date employee information and ensure timely communication with HR and payroll.

Coordinate with the Director of Field Services to ensure staffing aligns with project needs.

Office & Administrative Duties :

Manage day-to-day office functions including data entry, document control, and filing.

Set up and maintain project office operations—supplies, communications, and recordkeeping systems.

Support onboarding, scheduling, and logistics for field personnel.

Compliance & Reporting :

Help maintain compliance with company policies, procedures, and safety requirements.

Generate and distribute project reports as requested by field or project management.

Support consistent administrative processes across job sites.

Qualifications

Minimum of 2 years of administrative or project coordination experience, preferably in construction, energy, or industrial services.

Strong organizational and communication skills with attention to detail.

Proficient with Microsoft Office Suite (Excel, Word, Outlook, Teams).

Able to handle multiple priorities and work effectively in a fast-paced field environment.

Willingness and ability to live and work at project sites for extended durations.

Must hold a valid driver’s license and meet company travel requirements.

Work alongside a team of skilled professionals committed to safety, quality, and performance.

Be part of major industrial and energy projects across the country.

Please Note : As part of our application process for the Project Coordinator position, all candidates are required to complete a brief survey using the following link