Assistant Director (Program Management Specialist)

Job Summary

The Assistant Director (Program Management Specialist) manages and directs the planning of specialized programs on behalf of the Center for Financial Services and Principal Investment. The Center for Financial Services and Principal Investment is a new Center at the Kelley School that manages the Investment Banking Network and Investment Banking Workshop, and organizes several conferences in Bloomington, Indianapolis, New York City, Chicago, and San Francisco for students, alumni, and financial services professionals.

Department Specific Responsibilities

Responsible for planning and executing a variety of programs.

Assists the Executive Director with a wide variety of non-routine tasks that are necessary for the successful delivery of all programs. This position will have supervisory responsibilities over administrative assistants as necessary.

• Provides support to a start-up center at the Kelley School named the Center for Financial Services and Principal Investment.
• Supports Center Director and faculty concerning administrative, planning, and scheduling efficiency.
• Plans and coordinates a variety of in-person and virtual student-oriented, alumni-oriented, employer-oriented and faculty-oriented events for the Center, ranging from small meetings and seminars to large conferences and roundtables both on and off campus.
• Serves as a first point of contact and informational resources to all faculty, staff, students, alumni, financial services firms and visitors and answers questions regarding policies and procedures.
• Works with faculty hiring committee to organize and manage faculty recruiting.
• Assists with Center travel logistics and reimbursements.
• Aides employers and alumni regarding student placement for internships and fulltime positions.
• Provides assistance to faculty, including preparing correspondence, course material, and research material.
• Submits course syllabi.
• Serves as the department's IU Document Services liaison for items such as business cards and materials for department events.

General Responsibilities

• Collaborates with team members to develop program objectives and create policies to meet them.
• Coordinates program operation with all collaborative units.
• Monitors progress and maintains all necessary data bases.
• Actively recruits program participants and researches new venues and methods of recruitment.
• May provide guidance to support and temporary staff and coordinates workflow for the program.
• Researches available grants and assists creating funding proposals that further advance support of the program.
• Writes grant reports.
• Administers program budgets.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree.

WORK EXPRIENCE

Preferred

• 3 years of directing and managing programs.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.

Preferred

• Outstanding interpersonal relationship skills including the ability to initiate and build relationships with students and outside vendors. Excellent organization skills.
• Significant insight to make decisions regarding high level information.
• Ability to multi-task and prioritize requests.
• Familiarity with spreadsheets, databases, and word processing.
• Excellent written and oral communication skills.
• Knowledge of IU systems, as well as university rules and processes.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.See Indiana University Notice of Non-Discrimination here which includes contact information.