Protective Technology Branch Project Coordinator

Project Coordinator

The Project Coordinator supports the PTB Readiness Lead in coordinating and tracking day-to-day activities across chartered PTB projects and taskers. This role focuses on maintaining project schedules and trackers, consolidating stakeholder inputs, ensuring deliverable quality, and supporting clear communication across the PTB Branch. The Project Coordinator also provides administrative support for basic logistics and procurement tasks, such as material tracking, coordinating vendor information, and preparing purchase-related documentation. This is a non-supervisory role with no travel required.

Key Responsibilities :

• Maintain project schedules, trackers, milestones, and readiness tools.
• Track taskers, deliverables, deadlines, risks, and action items.
• Prepare meeting agendas, take minutes, and track follow-up actions.
• Consolidate inputs from stakeholders for weekly and monthly reporting.
• Assist with drafting project documentation, correspondence, and briefing materials.
• Ensure deliverables are complete, accurate, and properly formatted before Readiness Lead review.
• Maintain organized file structures and version control within SharePoint.
• Coordinate routine information requests across PTB sections.
• Support readiness and deployment preparation tools (checklists, equipment lists, status trackers).
• Monitor project progress and flag issues or missing information to the Readiness Lead.

Required Qualifications :

Preferred Qualifications :