Talent.com
SPECIAL ASSISTANT

SPECIAL ASSISTANT

City of New YorkNew York, NY, US
30+ days ago
Job type
  • Full-time
Job description

Special Assistant

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible. The Office of Information Technology Services (ITS) at the New York City Department of Social Services (DSS) delivers enterprise technology services to support programmatic operations across DSS, HRA, and DHS. ITS manages critical platforms, application development, cybersecurity, infrastructure, and data operations that enable the agency to serve millions of New Yorkers efficiently and securely. Under the direction of the Deputy Commissioner for IT Service Management Group and Deputy Commissioner of Resources and Assets Group, with latitude for independent judgment and decision making, the Special Assistant is responsible for :

  • Providing high-level administrative and operational support within ITS's fast-paced, technology-driven environment; ensuring strong administrative organization, effective communication within the Deputy Commissioner's group, across ITS, and throughout the Agency, often on technical matters; ensuring the Deputy Commissioner's office operates with precision and alignment to agency priorities.

Information Technology Services (ITS) is recruiting for one (1) Principal Administrative Associate III, to function as a Special Assistant, who will :

  • Provide executive-level administrative support to the Deputy Commissioner of IT, managing a high volume of communication, appointments, and coordination across technical workstreams, including infrastructure, enterprise systems, digital transformation, and cybersecurity initiatives.
  • Interface with technical staff across software engineering, infrastructure, data analytics, and project management teams to facilitate cross-functional collaboration and ensure timely execution of initiatives.
  • Prepare and edit technical documentation and internal communications, including project status memos, executive summaries, organizational charts, and operational reports using Microsoft Word, Excel, PowerPoint, Visio, and Outlook.
  • Support the operational cadence of the ITS leadership team by maintaining task trackers, project calendars, vacation schedules, and ensuring ongoing alignment with program delivery timelines.
  • Coordinate logistics for technical working groups, IT governance meetings, sprint reviews, and vendor demos, including video conferencing (Teams), room scheduling, and presentation setup.
  • Manage incoming and outgoing technical correspondence, ensuring that requests for information, updates, or approvals are handled promptly and routed to the appropriate SMEs (Subject Matter Experts) as needed.
  • Manage the Deputy Commissioner's complex and dynamic calendar, ensuring seamless coordination of meetings with internal staff, Agency stakeholders, vendor partners, and executive leadership. Prepare briefing materials, meeting decks, and background documentation in advance.
  • Hours / Shift : 9am-5pm PRINCIPAL ADMINISTRATIVE ASSOC - 10124

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

    Create a job alert for this search

    Special Assistant • New York, NY, US

    Related jobs
    • Promoted
    • New!
    Title Support Specialist

    Title Support Specialist

    VirtualVocationsBronx, New York, United States
    Full-time
    A company is looking for a Production Support Specialist responsible for supporting downstream teams with title defects.Key Responsibilities Research and resolve inaccuracies reported on title by...Show moreLast updated: 16 hours ago
    • Promoted
    Service and Support Specialist

    Service and Support Specialist

    W3Global Inc.New York, NY, US
    Permanent
    Our Client has earned a reputation for serving the needs of our communities by emphasizing the importance of personal banking and by promoting local economic development. We employ a highly qualifie...Show moreLast updated: 6 days ago
    • Promoted
    District of Columbia Licensed Executive Support Agent

    District of Columbia Licensed Executive Support Agent

    VirtualVocationsNewark, New Jersey, United States
    Full-time
    A company is looking for an Executive Support Agent to enhance security strategies and support high-profile operations.Key Responsibilities Develop and implement executive security strategies and...Show moreLast updated: 1 day ago
    • Promoted
    Seasonal Fulfillment and Receiving Support Associate, Willowbrook - NJ

    Seasonal Fulfillment and Receiving Support Associate, Willowbrook - NJ

    Macy'sWayne, NJ, United States
    Full-time
    Macy's is more than just a store.One that's captured the hearts and minds of America for more than 160 years.A story about innovations and traditions. Macy's 4th of July Fireworks, and the wonder of...Show moreLast updated: 30+ days ago
    • Promoted
    Documentation Support Specialist

    Documentation Support Specialist

    The Farmer's DogNew York, NY, US
    Full-time
    Documentation Support Specialist.The Farmer's Dog was born from a mission to change the landscape of pet health, providing dogs and their humans with honest, smart, and simple care.We're starting b...Show moreLast updated: 19 days ago
    • Promoted
    Administrative Support

    Administrative Support

    VirtualVocationsBronx, New York, United States
    Full-time
    A company is looking for an Administrative Support professional.Key Responsibilities Perform various clerical and administrative tasks, ensuring compliance and quality Provide general guidance a...Show moreLast updated: 30+ days ago
    • Promoted
    Receptionist / Registrar

    Receptionist / Registrar

    BronxCare Health SystemBronx, NY, US
    Full-time
    Position greets patients and new registrants, generates encounter forms for new registrants, patients and walk-ins.Codes and closes all visits and services. Manages and collects co-payments, self-pa...Show moreLast updated: 21 days ago
    • Promoted
    Support Associate (Part Time) - Long Island

    Support Associate (Part Time) - Long Island

    Neiman MarcusGarden City, NY, US
    Part-time
    Supply Chain / Logistics / Operations.Neiman Marcus Group is a relationship business that leads with love in everything we dofor our customers, associates, brand partners, and communities.Our legacy of...Show moreLast updated: 30+ days ago
    • Promoted
    Payroll Support Specialist

    Payroll Support Specialist

    DriposNew York, NY, US
    Full-time
    Dripos is transforming the coffee shop and restaurant industry with the premier all-in-one software solution.From point of sale and mobile ordering to payroll, supply chain, and more Dripos does i...Show moreLast updated: 30+ days ago
    • Promoted
    Support Associate

    Support Associate

    MiddeskNew York, NY, US
    Full-time
    As part of Middesk's Customer Experience team, you will play a central role in ensuring our customers are continually finding value in our product / s by helping answer their questions and troublesho...Show moreLast updated: 30+ days ago
    • Promoted
    IT Support Associate II

    IT Support Associate II

    VirtualVocationsPaterson, New Jersey, United States
    Full-time
    A company is looking for an IT Support Associate II for IT Services Large Email Monitoring.Key Responsibilities Lead initiatives to enhance new hire and email moderation processes Oversee the de...Show moreLast updated: 2 days ago
    • Promoted
    Support Associate (Short Hour, 20) - Long Island

    Support Associate (Short Hour, 20) - Long Island

    Neiman MarcusGarden City, NY, US
    Full-time
    Supply Chain / Logistics / Operations.Neiman Marcus Group is a relationship business that leads with love in everything we dofor our customers, associates, brand partners, and communities.Our legacy of...Show moreLast updated: 30+ days ago
    • Promoted
    Temporary Support Associate

    Temporary Support Associate

    TapestryWhite Plains, NY, US
    Full-time
    Coach is a global fashion house founded in New York in 1941.Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make beautiful thin...Show moreLast updated: 16 days ago
    • Promoted
    Seasonal Fulfillment and Receiving Support Associate, Monmouth

    Seasonal Fulfillment and Receiving Support Associate, Monmouth

    Macy'sEatontown, NJ, United States
    Full-time
    Macy's is more than just a store.One that's captured the hearts and minds of America for more than 160 years.A story about innovations and traditions. Macy's 4th of July Fireworks, and the wonder of...Show moreLast updated: 30+ days ago
    • Promoted
    SPECIAL ASSISTANT

    SPECIAL ASSISTANT

    NYC JobsNew York, NY, US
    Full-time
    Principal Administrative Associate III.Candidate must be permanent in the Principal Administrative Associate CS title.The Office of Training Operations provides the critical link between staff deve...Show moreLast updated: 30+ days ago
    • Promoted
    Receptionist

    Receptionist

    Rochdale Village, Inc.Jamaica, NY, US
    Full-time
    DUTIES and RESPONSIBILITIES (include, but not limited to) : Greet and assist residents and visitors; Maintain and update visitor log. Answer phones and transfer call to their respective departments;...Show moreLast updated: 30+ days ago
    • Promoted
    Remote Support Specialist

    Remote Support Specialist

    TradeJobsWorkforce10112 New York, NY, US
    Remote
    Full-time
    As a Remote Support Specialist, you will be responsible for supporting customers and handling inquiries from the comfort of your home, including : respond to customer inquiries via phone, chat, and ...Show moreLast updated: 30+ days ago
    • Promoted
    Receptionist

    Receptionist

    Forrest SolutionsHackensack, NJ, US
    Full-time
    Monday – Friday, 8 : 00 AM – 5 : 00 PM.We are seeking a professional, friendly, and highly organized Receptionist to join our team. This role is the first point of contact for our clients, g...Show moreLast updated: 4 days ago