The EXCELerator Administrative Assistant - 79340

Founded in 1986, St. Charles Community College (SCC) has a reputation as one of the best two-year colleges in the state of Missouri. SCC's service area includes a six-county region with a population exceeding 540,000. SCC's main campus, located in Cottleville, has won architectural awards for its innovative, contemporary design. The college's Dardenne Creek Campus features the Center for Healthy Living and the Field to Table Institute. Opening Fall 2025, the Innovation West Campus located in Wentzville features the Regional Workforce Innovation Center. With a focus on innovation, St. Charles Community College is a leader in delivering high quality education in a state-of-the-art learning environment. The success of SCC is rooted in the mission of serving the community by "focusing on academic excellence, student success, workforce advancement, and life-long learning within a global society."

The Administrative Assistant for the EXCELerator will play a key role in creating a welcoming and student-centered environment. This position serves as the first point of contact for the EXCEL erator, providing front desk support, assisting students with scheduling appointments, and ensuring smooth day-to-day operations. The Administrative Assistant will also support the department through administrative tasks, reporting, and creative projects that enhance student success.

Essential Duties & Responsibilities

Provide a welcoming and professional front desk presence for students, faculty, staff, and visitors.

Assist students with scheduling appointments with Academic / Career & Success Coaches, Peer Tutors, and for department events.

Perform administrative tasks including :

Preparing monthly departmental reports.

Taking and distributing meeting notes.

Submitting ticket requests for copies, IT support, and facility needs.

Create and design department flyers, infographics, and promotional materials using platforms such as Canva or similar tools.

Maintain organized records, schedules, and office systems.

Support department events by assisting with logistics, promotion, and student engagement.

Collaborate with colleagues to solve problems and ensure an efficient, student-focused office environment.

Other duties as assigned by the Director.

Minimum Qualifications

Associate degree or equivalent work experience as a Administrative Assistant.

Strong organizational skills with the ability to prioritize multiple tasks.

Professional communication skills when working with students, faculty, staff, and community members.

Proficiency with technology, including scheduling platforms, Microsoft Office Suite, and basic IT troubleshooting.

Experience with or willingness to learn graphic design tools (e.g., Canva).

Problem-solving ability with a proactive and resourceful mindset.

Commitment to fostering an welcoming, and student-centered environment.

St Charles Community College is an Equal Opportunity Employer